Vice President of Finance at YWCA Kalamazoo in Parchment, MI

MISSION STATEMENT:

Eliminate racism, empower women, and promote peace, justice, freedom and dignity for all.

PRIMARY FUNCTION:

The Vice President of Finance, in close partnership with the CEO, guides the oversight and strategic performance of the financial aspects of the organization. The Vice President of Finance is responsible for planning, direction, coordination, and oversight of financial operations within their own department. Agency-wide, this position strategizes in close collaboration across agency departments to ensure development and implementation of efficient and cost-effective strategies and systems to meet current and future needs of the organization. This position provides direct supervision. Additionally, this role will implement the YWCA's Mission, Purpose and One Imperative.

QUALIFICATIONS:

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

RESPONSIBILITIES:

Supervisory Responsibilities:

• Recruits, interviews, hires, and trains management-level staff in the department.
• Oversees the quality, accuracy and timeliness of department activities and products.
• Provides constructive and timely performance evaluations.
• Handles discipline and termination of employees in accordance with company policy.

Duties/Responsibilities:

• Prepares Association budget in collaboration with Directors and staff. Implement approved budgets with regular analysis and reporting of performance, variance trends, and forecasting,
• Establishes, implements, and communicates the strategic direction of the organization’s financial operations.
• Meets weekly with the CEO to ensure strong partnership and alignment.
• Collaborates with executive leadership to develop and meet organization’s goals while supplying expertise and guidance on operations projects and systems.
• Forecasts financial outlook and participates in proactive strategies for long-term financial health.
• Collaborates with other programs and departments to carry out the organization’s goals and objectives.
• Identifies, recommends, and implements new processes, technologies, and systems to improve and streamline organizational processes and use of resources and materials.
• Ensures that departmental decisions and project plans such as those for staffing, development, organization, material efficiency, hardware acquisitions, and facilities are in line with the organization’s business plan and vision.
• Establishes, communicates, and implements finance-related policies, practices, standards, and security measures to ensure effective and consistent support and execution.
• Acts in lead role in the facilitation of the Association’s annual financial audit, audit of federal awards and Form 990 preparation, as well as other financial review activities. Acts as liaison for the Association with audit and CPA contractors; ensure final implementation of recommendations, as approved by the Association. Achieves and maintains audit reports free of findings or material weakness.
• Reviews and approves cost-control reports, cost estimates, and staffing requirements for projects.
• Establishes and administers organizational budgeting and forecasting activities.
• Provides oversight and strategy related to financial aspects of funding proposals and awards.

• Provides final oversight, analysis and interpretation of required financial reporting.
• Provides oversight and leadership to all financial audits, reviews and compliance monitoring. Ensures high standards for financial integrity and quality are maintained and reflected in external monitoring and reporting.
• Ensure financial records reconcile with those across departments, including Development, and that financial targets are clear and agreed upon with agency colleagues.
• Develops, maintains and administers organization’s accounting systems and controls. Responsible for integrity of system and outputs and for monitoring of all internal control mechanisms.
• Presents periodic performance reports and metrics to the CEO, other leadership, committees and Board of Directors.
• Provides oversight and leadership for capital campaign initiatives.
• Maintains knowledge of emerging technologies and trends in nonprofit financial management.
• Identifies training needs and ensures proper training is developed and provided.
• Acts as primary finance liaison to CEO, Board of Directors and Committees. Attends Board of Director and committee meetings as required.

MISSION-FORWARD EXPECTATIONS

• Identifies and challenges traditional power structures within finance department operations, offering mission-centered alternatives (e.g., power-with vs. power-over, multiplicity vs. one right way)
• Disburses knowledge, controls, and capacity across teams for shared financial responsibility
• Prioritizes accurate and timely financial reporting and information sharing to allow for programs to make well-informed independent decisions
• Demonstrates and fosters curiosity to blend the finance department’s strong financial acumen with the expertise of various agency teams
• Proactively forecasts financial outlook, risks, strengths, and strategies to limit non-essential urgency
• Seeks opportunities to uplift team members and advance their contributions to the sector
• Codifies and shares anti-racist, feminist, and trauma-responsive considerations and strategies in finance
• Fosters a culture of psychological safety, belonging, and curiosity within the finance department, within the executive leadership team, and across the agency.

GENERAL

• Assists with related special projects as required.
• Complies with Association policy regarding required reporting of child abuse, elder abuse, suicide and homicide.
• Safeguards confidential information gained as a result of job.
• As a YWCA employee, projects a positive image of the Association and its programs to the community and the Association.
• Works cooperatively with program participants, YWCA staff, volunteers, contractors and vendors.
• Participates in local, state and national professional networks as required.
• Performs other related duties as assigned.

WORKING CONDITIONS AND ESSENTIAL FUNCTIONS:

1. YWCA assigned building

1. Occasional off-site locations; promotional events, networking events, community engagement events, etc.

1. Potential outdoor events

1. Potential Actions: Sitting, standing, kneeling, bending, some lifting

1. Frequently required to remain stationary

1. Frequently required to move

1. Frequently required to utilize hand and finger dexterity

1. Occasionally required to climb, balance, bend, stoop, kneel or crawl

1. Continually required to communicate and exchange accurate information

1. Occasionally exposed to outside weather conditions

1. While performing the duties of this job, the noise level in the work environment is usually quiet.

1. The employee must occasionally lift and /or move more than 20 pounds.

1. Specific vision abilities required by this job include: Close vision; Distance vision; Color vision; Peripheral vision;

1. Specialized equipment, machines, or vehicles used: computer, tablet

1. Frequent travel to and from offsite locations and events

1. Occasional exposure to bloodborne pathogens, airborne pathogens, or infectious materials

TRAINING REQUIREMENTS:

1. Orientation to YWCA Personnel Policies, Mission, Purpose and One Imperative.

1. Orientation to Domestic Violence, Sexual Assault, Confidentiality, Mandatory Reporting.

1. New Service Provider Training and Orientation

1. Other appropriate training and in-service which will occur during employment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer