Cluster Finance & Administration Officer at World Vision… · Dodoma

Cluster Finance & Administration Officer
Location: Dodoma, Tanzania, United Republic Of
With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)
Job Description:
MAJOR RESPONSIBILITIES
Activity 5%
Business Requirements
Understand the cluster business requirements and apply in the day-to-day work.
End Results
Adherence to business requirements in the cluster

Activity 20%
Process all Cluster disbursements within the existing approved control system and budget, and perform weekly posting of data into Sun Systems.
End Results
To ensure there is segregation of duties in the payment processing chain

Activity 20%
Perform accounts allocation for all balance sheet items, including individual advance accounts, on a weekly basis.
Payables accounts
Receivable accounts.
Partners accounts.
Staff advances accounts.
End Results
To ensure we have relevant balances which are current in our accounts.

Activity 15%
Prepares Projects FFR with complete attachments, and ensures signed copies are filed, including Donor reports as per Donor requirements.
End Results
To ensure budget monitoring is achieved monthly.

Activity 15%
Contract Management:
Will coordinate the vendors' performance evaluation exercise.
Will facilitate in determining the need for a contract (i.e., for goods and services).
Will ensure payment terms are adhered to, and quality deliverables is achieved.
Monitor delivery of goods or services against agreed specifications, standards, deadlines & costs.
Ensure timely renewals or terminations of contracts is done as per WVT policy
End Results
Day-to-day contract operations are managed smoothly.

Activity 15%
Coordinate and consolidate project funding requests in line with cash flows (ADP, PNS and Grants) for timely submission and ensure that the acceptable target low cash is maintained throughout the year.
End Results
To achieve sufficient cash for cluster operations.

Activity 10%
Coordination and support;
•Provide one point of contact for all supplier queries related to invoices \ orders and direct to the appropriate offices.
•Serve as focal point for AP-related issues and concerns on payments and reports.
•Support in ad-hoc tasks such as office assessments, onboarding of new staff, coordination with other APs within the clusters.
•Participate in capacity building of new staff in Finance and admin practices where relevant.
End Results
Office and staff support well-coordinated.

KNOWLDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
Minimum Qualification required:
Bachelor's degree in accountancy or related fields.
Experience:  2-3 years
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Required Education, training, license, registration, and certification
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
·       Preferred: ACCA, CPA
·       Technical Skills & Abilities:
·       Demonstrated ability in supervision
·       Good planning and organizational skills
·       Tact and diplomacy in dealing with staff-related to work environment needs
·       Ability to maintain effective working relationships with all levels of staff
Preferred Knowledge and Qualifications
Excellent computer skills in Excel, Word & Sun-systems software.

Travel and/or Work Environment Requirement
Work environment: Willing to work and travel in rural areas and be based at the Cluster Office.
·       Must be a committed Christian, able to stand above denominational diversities.
·       Perform other duties as required.
Physical Requirements
Should have certificates of his or her professionalism and experience.
Ladies are highly encouraged to apply
Language Requirements
Excellent communication and presentation skills in English and Swahili
KEY WORKING RELATIONSHIPS
Contact (within WV or outside WV)
World Vision Central Southern Office,
P, O, Box , Dodoma
Reason for contact
For any needed information regarding the candidate
Frequency of contact
Any time

Contact (within WV or outside WV)
World Vision Tanzania,
P, O, Box 6070, Arusha.
Reason for contact
For any needed information regarding the candidate
Frequency of contact
Any time
Applicant Types Accepted:
Local Applicants Only