Readvertisement - HR Associate, SC 6 at World Food… · Dar es…

DEADLINE FOR APPLICATIONS 9 November 2026-23:59-GMT+03:00 East Africa Time (Dar es Salaam)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Human Resources Associate

TYPE OF CONTRACT: Service Contract

GRADE: SC 6

UNIT: Human Resources

DUTY STATION: Dar es Salaam Country Office

DURATION: 12 Months

PURPOSE OF THE ASSIGNMENT:

To provide comprehensive, client-focused HR services that align with WFP’s strategy and operational needs. The HR Associate will contribute to both operational delivery and strategic HR initiatives, including HR analytics, employee engagement, wellness, and advisory services.

KEY ACCOUNTABILITIES/RESPONSIBILITIES (not all-inclusive, nor exhaustive):

This position is based in Dar es Salaam and will report directly to the Head of HR.

HR Advisory and Client Support

• Serve as the first point of contact for HR-related guidance in CO, ensuring high-quality, timely, and accurate HR advisory services aligned with WFP policies and procedures.
• Provide technical support to managers and staff on interpretation and application of HR rules, including entitlements, performance management, contracts, and staffing requirements.

Payroll Processing

• Support the monthly payroll cycle by validating HR data, entitlements, and deductions and administer end-to-end payroll processing in line with UN regulations, rules, and HR policies, ensuring accuracy, timeliness, and compliance with internal controls., reconcile variances, and coordinate with Finance and relevant stakeholders.
• Ensure data integrity within HR systems (e.g., Workday, PASpot), address payroll-related queries, maintain payroll records and prepare reports for audit and management review.
• Ensure confidentiality of sensitive HR/payroll information and uphold the highest standards of integrity and professionalism.

HR Analytics & Reporting

• Collect, analyze, and interpret HR data (e.g., workforce composition, diversity metrics, turnover, contract modalities, performance trends) to support strategic planning, decision-making, and donor reporting.
• Produce HR dashboards, monthly/quarterly HR analytics reports, and contribute data for corporate and Country Office KPIs.

Talent Management & Onboarding

• Coordinate recruitment processes (from vacancy announcements to onboarding) and support the implementation of fair, transparent selection processes.
• Deliver comprehensive onboarding and orientation programs for new staff to promote early integration and retention.

Employee Engagement & Wellness

• Support initiatives that promote employee well-being, including coordination of wellness programs, awareness campaigns, psychosocial support activities, and work-life balance initiatives.
• Monitor engagement indicators and collaborate with relevant units to develop and implement action plans to enhance workplace culture and morale.

Performance Management & Learning

• Provide guidance and technical support during performance management cycles, ensuring timely completion of evaluations and meaningful goal setting.
• Coordinate learning needs assessments, maintain training records, and support implementation of training and development plans, including facilitating learning events.
• Facilitate internal learning sessions and knowledge-sharing activities in coordination with Head of HR and other Heads of Units.
• Support capacity-building efforts for staff and field offices, including the design and delivery of soft-skills and HR-related trainings (e.g., code of conduct, ethics, PSEA, performance management, etc.).

Diversity, Equity & Inclusion

• Promote inclusive hiring practices and support implementation of DEI initiatives in coordination with Head of HR and relevant working groups.
• Monitor workforce diverse metrics and support actions to ensure a respectful, inclusive workplace culture.
• Liaise with Respectful workplace Advisors/Focal points in CO and field offices in implementing initiatives and responding to queries and suggestions proposed.

HR Operations & Systems

• Review, enter, and maintain HR data in HRMIS systems (e.g., Workday, SAP, WINGS), ensuring data accuracy, compliance, and timely updates.
• Prepare a variety of complex HR documents (e.g., contracts, separation documents, transfers, HR letters) and ensure alignment with organizational standards

Compliance Audit and Records Management

• Support HR audits, compliance reviews, and donor reporting requirements by maintaining accurate documentation and data.
• Ensure confidential personnel records, databases, and archives are managed according to WFP data protection and recordkeeping policies.

Staff Deployment & Emergency Support

• Monitor staff movements and support emergency surge deployments and administrative actions as needed.
• Assist in workforce planning and reassignments to ensure operational continuity and effective resource allocation.

HR Communication and Change Support

• Act as a change agent by supporting the implementation of new HR policies, systems, and initiatives.
• Assist with internal HR communication, preparing communication materials, including policy updates, event coordination, and awareness-raising.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area. Preferably a university degree in Human Resources, Business Administration, Public Administration, Industrial and Organizational Psychology or other fields relevant to international development assistance.

Experience:

• At least 6 years of progressively responsible experience in human resources, preferably within a humanitarian or development organization. Experience supporting strategic HR initiatives (e.g., analytics, engagement, wellness) is desirable.

Knowledge & Skills:

• Strong understanding of HR principles, policies, and administrative procedures.
• Proficiency in data analysis and HR metrics reporting.
• Excellent organizational and interpersonal skills; ability to work with discretion and maintain confidentiality.
• Familiarity with HRIS systems (e.g., Workday, SAP/WINGS) and office software (Excel, Word, PowerPoint).
• Strong client orientation and problem-solving skills.
• Ability to multitask and work in a dynamic, multicultural environment.
• Knowledge in preparation of PowerPoint decks, and presentation facilitation.
• Experience in driving workplace culture initiatives.
• Strong background in payroll process management.

Languages:

Fluency in both oral and written communication in English and Swahili languages.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
• If you experience technical issues while submitting your application, you may contact us at http://global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.