High Volume Support Specialist at Wise · Tallinn

Company Description

Wise is a global technology company, building the best way to move and manage the world’s money.

Min fees. Max ease. Full speed.

Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money.

As part of our team, you will be helping us create an entirely new network for the world's money.

For everyone, everywhere.

More about our mission and what we offer.

Job Description

The High Volume Support Specialist is the frontline owner of trust and retention for our highest-volume customer segment. Your purpose is to deliver service and expert guidance so strong that our most valuable customers become our most passionate advocates. The customers you support are moving large amounts of money. This can be an anxious time, so emotional intelligence, accountability and clear ownership are critical to delivering effective support.

You will own the customer experience end to end, even when other teams are needed to solve the underlying issue. This means you are responsible for clear communication, regular updates, internal coordination, and making the next step easy for the customer. You will not override regulatory, KYC, Financial Crime, or risk decisions, but you will help customers understand what is happening, reduce unnecessary friction, and escalate issues with the right context.

You will support our high-volume Consumer and Business customers, where retention is the North Star metric. This is not a standard support role built around scripts or handoffs. You are a case owner, and you make the customer experience feel overwhelmingly human.

Your core mission is to turn every interaction, whether by email or live channels, into a reason for the customer to stay. You will handle complex enquiries with a solution-focused mindset and a high degree of autonomy. You are the customer’s champion, ensuring that even when things go wrong, the quality of service strengthens loyalty instead of weakening it.

You will work in a fast-paced environment where efficiency meets empathy. You are empowered to make decisions, solve problems creatively and own the outcome. You will also act as the eyes and ears on the ground, sharing insights with the High Volume Senior Lead to help refine our playbook and reduce friction.

Responsibilities

Case Ownership & Resolution

• Take full cradle-to-grave ownership of customer enquiries and issues by default. You are the customer’s single point of contact until the issue is resolved.; you do not "pass the buck." You consistently aim for first contact resolution, demonstrating your commitment to getting the right outcome and not just completing a task.
• Manage a dynamic workflow across different channels, ensuring high-volume demand is met without sacrificing quality.
• Use creative thinking to diagnose complex issues. Move beyond standard operating procedures when needed to find solutions that work for the customer and the business, from both a regulatory and efficiency perspective
• Work closely with other teams, such as KYC and Financial Crime to seamlessly facilitate customer issues and act as an advocate for the customer.

Retention & Loyalty

• Treat every interaction as a retention opportunity. Identify "at-risk" behaviors or sentiments and intervene with high-touch service and real time conversations, anticipating potential needs and likely friction to prevent churn.
• Educate customers on how to get the most out of our products, moving the conversation from "fixing a problem" to "adding value."
• De-escalate friction with professional empathy, transparency and confidence, turning negative sentiment into positive advocacy.
• Participate in initiatives and programmes designed to improve customer retention eg re-contacting self deactivated customers.
• Deliver empowered solutions that solve for tomorrow by proactively addressing future friction points before the customer even identifies them.

Operational Excellence & Feedback

• Maintain rigorous adherence to High Volume KPI’s.
• Act as a feedback loop for the High Volume Senior Lead and wider management team. Use high-level root cause analysis to identify recurring trends, broken processes, customer education opportunities and product bugs that are driving high contact volumes.
• Document unique case resolutions and creative fixes so individual wins become scalable learnings for the wider team and knowledge base

Qualifications

Skill Requirements

• Essential Experience: 2+ years in a customer-facing role, preferably in a high-volume, high-growth, and complex customer servicing environment (e.g. FinTech, SaaS, Tech).
• Retention Mindset: You understand that support is a revenue-protection function. You are driven by the challenge of turning a dissatisfied customer into a loyal one, or detractor/passive into a promoter.
• Accountability: A must-have. You take pride in closing the loop. You are comfortable holding the ball and driving the resolution, even when the answer isn't immediately obvious. For you accountability doesn’t stop there, you also take ownership for your personal development and time management to be the best you can for your customers.
• Empowerment and Autonomy: You positively thrive on having the freedom to decide how to deliver the best outcome to the customer, safe in the knowledge that you have ‘permission’ to act in the customer’s best interests, provided you remain compliant with regulation.
• Creative Problem Solving: You are comfortable working in the "grey." You don't need a script to know how to help someone, instead you use critical thinking to find the best possible outcome, working effectively as a team to get things done where needed .
• Communication Expertise: Exceptional written and verbal communication skills. You can explain complex concepts simply, and you know how to deliver difficult news with grace and professionalism.
• Change Agent: You proactively promote and embrace change for the relentless betterment of the customer experience - you are progressive and resilient.
• Tech Savvy: Comfortable jumping between different support tools, CRMs, and internal systems with speed and accuracy.
• High Intensity Learning: Ability to take in and make connections between large volumes of information in different formats and from various sources in order to fully understand root causes and make proactive judgements and effective decisions on how to resolve customer queries and identify improvement opportunities.

Additional Information

Hiring Process:

1. Application review (CV + Cover Letter)
2. Maki Assessment (Online Skills assessment)
3. Interview with the team

What’s in it for you:

• 🚀 RSUs in a rapidly growing company
• 💻 Flexible working model
• 💪 An annual self-development budget
• 🏝️ A paid 6-week sabbatical leave after four years
• ☀️ Paid time off: 28 days vacation + 3 “Me” days + 1 volunteer day, annually

Click here to learn more about the benefits that we offer at Wise.

Application Process

If you're interested in the position please apply by submitting your CV and your cover letter

• Questions to answer in the cover letter:

  • Could you briefly tell us about your background in customer service and what specifically attracted you to this role at Wise?
  • What are your personal goals for the next 2 years, and how do you envision achieving them within a role like this at Wise?
  • When would you be available to join Wise if you are successful?

Please note that we do not provide visa sponsorship for this role, you need to be eligible to work in Estonia.

For everyone, everywhere. We're people building money without borders — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

We're proud to have a truly international team, and we celebrate our differences.

Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

If you want to find out more about what it's like to work at Wise visit Wise.Jobs.

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