Accounts Payable Clerk at West… · Webb

WEST TALLAHATCHIE SCHOOL DISTRICT JOB DESCRIPTION

ACCOUNTS PAYABLE CLERK

JOB GOALS: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

MINIMUM QUALIFICATIONS:

1. Associate degree in business or accounting or equivalent work experience.
2. Experience in computerized accounting systems.
3. Knowledge of the Financial Accounting System
4. Ability to work independently with a high degree of accuracy and organization.
5. Must be team oriented with excellent interpersonal and communication skills.
6. Must be willing to participate in ongoing in-service training as requested.
7. Must maintain a high level of ethical behavior and confidentiality of information as required by law.
8. Demonstrate aptitude or competence for successful fulfillment of assigned performance responsibilities.
9. Satisfactory criminal background check

REPORTS TO: Business Manager

SUPERVISES: No Supervisory Authority

JOB DUTIES:

1. Tracking Budget Expenses,
2. Attention to Detail and Thoroughness and Organization
3. Analyzing Information and Accounting, and Vendor Relationships
4. PC Proficiency, Data Entry Skills, General Math Skills
5. Reconciles processed work by verifying entries and comparing system reports to balances.
6. Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording Entries.
7. Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
8. Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
9. Maintains accounting ledgers by verifying and posting account transactions.
10. Verifies vendor accounts by reconciling monthly statements and related transactions.
11. Maintains historical records by filing documents.
12. Generates claims dockets
13. Prepares manual and monthly check request for approval
14. Protects organization's value by keeping information confidential.
15. Updates job knowledge by participating in educational opportunities.
16. Accomplishes accounting and organization mission by completing related results as needed.
17. Performs other duties as assigned by supervisor

TERMS OF EMPLOYMENT: Twelve months (240) days with paid sick leave, holidays and salary as established by the Board.

EVALUATION: Performance of this job will be evaluated semi-annually by the Business Manager and/or Superintendent.

WEST TALLAHATCHIE SCHOOL DISTRICT ACCOUNTS PAYABLE CLERK

Beginning date July1, 2015

SALARY WILL COMMENSURATE WITH JOB KNOWLEDGE AND EXPERIENCE