Front Office Specialist- Primary Care -… at Wellstar · Vinings

FRONT OFFICE SPECIALIST- PRIMARY CARE - VININGS HEALTH PARK Location: Vinings Health Park How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives. Work Shift Day (United States of America) Front Office Specialist- Vinings Health Park Shift: FT Day The Front Office Specialist (FOS) is responsible for illustrating exceptional customer service and focus to WellStar's patients and customers. This includes greeting customers, registering patients at check-in and check-out, answering telephones, scheduling appointments, cash management, and/or administrative functions that support the practice's operations. The FOS is an important team member in achieving patient experience, employee engagement, and financial goals. This position is considered a highly functioning position where the team member must be able to multi-task while at the same time communicate with various customers. Responsibilities Core Responsibilities and Essential Functions • __Customer Service:__ • a. In Adherence to our AIDET principles, the FOS will greet patients and guests in a warm, friendly manner in person or on the telephone; identifying self and practice. • b. Answering incoming calls; directing to appropriate personnel, taking messages when appropriate within the EHR, handling non-clinical processes, and scheduling patient appointments as requested. • c. Communicating quickly and often with patients, if there is a delay or wait for patient care. • d. Working with both clinical staff and providers in a team approach. • e. Managing patient call wait times; being alert to queues in the system, responding to voicemails and messages timely, offer options to call patients back, if they are on hold too long • __Operations/Revenue Cycle:__ • a. Registering/scheduling patients for appointments; ensuring patient insurance eligibility through Experion, checking in patients, scanning insurance cards and ID into the EHR, and ensuring completion of all necessary paperwork. • b. Collecting co-pays and any outstanding balances, adherence to the WMG LD90 cash management policy. • c. Managing cash allowance; verifying opening balance, ensuring all correct change and collections are made and accounted for, accurately balancing superbills/posting report with bank bag for each daily close. • d. Checking patients out; collecting any deductibles or self pay account balances, setting up payment arrangements on balances, and/or scheduling next appointment visits • e. Contacting patients for appointment reminders • __Administrative:__ • Coordinating with the clinic for pharmaceutical representatives, visitors, sample pick-ups, and other clinic requests • Other duties as assigned by management • Performs other duties as assigned • Complies with all WellStar Health System policies, standards of work, and code of conduct. Qualifications Required Minimum Education • High school diploma or equivalent. Required Required Minimum Experience • 1-2 years administrative front office experience in a physician practice or health care setting Preferred and • Previous customer service experience Required Required Minimum Skills • Computer skills essential. • Medical terminology including coding needed (CPT-4, ICD-9, and HCPCS) preferred. • Knowledge of insurance filing and requirements. • Strong verbal and written communication skills. • Must be able to communicate and understand verbal and written English language and display a positive attitude while working in a team setting. Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.