Event Production Manager at Weekday AI in New Delhi, New Delhi, IN

𝗧𝗵𝗶𝘀 𝗿𝗼𝗹𝗲 𝗶𝘀 𝗳𝗼𝗿 𝗼𝗻𝗲 𝗼𝗳 𝘁𝗵𝗲 𝗪𝗲𝗲𝗸𝗱𝗮𝘆'𝘀 𝗰𝗹𝗶𝗲𝗻𝘁𝘀

𝗦𝗮𝗹𝗮𝗿𝘆 𝗿𝗮𝗻𝗴𝗲: 𝗥𝘀 𝟰𝟴𝟬𝟬𝟬𝟬 - 𝗥𝘀 𝟭𝟬𝟬𝟬𝟬𝟬𝟬 (𝗶𝗲 𝗜𝗡𝗥 𝟰.𝟴-𝟭𝟬 𝗟𝗣𝗔)

Experience: 4+ yrs

Location: Gurugram, Haryana, India, New Delhi, Delhi, India

Job Type: Full-time

We are seeking a highly organized and detail-oriented Event Production Manager to lead the end-to-end planning, production, and execution of high-impact corporate events. This role is ideal for professionals with expertise in event production, technical event management, vendor coordination, and on-site execution who are passionate about delivering exceptional event experiences.

As an Event Production Manager, you will oversee every stage of event delivery—from concept planning and production design to logistics, technical execution, and post-event evaluation. Working closely with internal stakeholders, external agencies, production partners, and venue teams, you will ensure events are delivered on time, within budget, and to the highest quality standards while creating memorable experiences that align with business objectives and brand expectations.

Key Responsibilities

• Lead the end-to-end planning, production, and execution of corporate events including conferences, product launches, leadership meetings, exhibitions, award ceremonies, client events, and employee engagement programs.
• Develop comprehensive production plans, event timelines, run-of-show documents, and execution schedules to ensure seamless event delivery.
• Manage all technical production elements, including audiovisual systems, lighting, sound, staging, LED screens, scenic production, branding, live streaming, and hybrid event technologies.
• Collaborate with marketing, communications, HR, leadership, and external partners to translate business objectives into successful event experiences.
• Manage project timelines, approvals, deliverables, and cross-functional coordination throughout the event lifecycle.
• Source, negotiate, and manage relationships with production vendors, technical partners, venues, and event suppliers to ensure quality service and cost-effective delivery.
• Develop and monitor production budgets, control costs, and ensure projects remain within approved financial plans.
• Coordinate venue logistics, technical requirements, installation schedules, equipment setup, and event infrastructure.
• Lead on-site production teams and technical crews, proactively resolving issues to ensure flawless execution during live events.
• Conduct technical rehearsals, production testing, and final readiness checks before event commencement.
• Oversee event breakdown, vendor closeout, budget reconciliation, and post-event reporting while identifying opportunities for continuous improvement.

What Makes You a Great Fit

• 4+ years of experience managing end-to-end production for corporate events, conferences, exhibitions, or large-scale business events.
• Strong expertise in event production, audiovisual systems, staging, lighting, sound engineering, LED displays, and hybrid event technologies.
• Proven experience managing vendors, production agencies, venues, technical partners, and multiple stakeholders simultaneously.
• Strong project management skills with the ability to coordinate multiple workstreams, prioritize tasks, and meet tight deadlines.
• Experience developing production schedules, run-of-show documents, event logistics plans, and operational workflows.
• Solid understanding of budget planning, cost control, vendor negotiations, and financial management for events.
• Excellent troubleshooting, decision-making, and problem-solving skills with the ability to manage live event challenges under pressure.
• Strong communication, stakeholder management, and cross-functional collaboration abilities.
• High attention to detail with a commitment to delivering premium event experiences that meet business objectives and brand standards.
• Self-driven mindset with excellent organizational skills, leadership capabilities, and the ability to thrive in a fast-paced, deadline-driven event production environment.