Pediatrics Residency Program Coordinator I… at Washington… · Spokane

Online applications must be received before 11:59pm on: June 14, 2026 If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s): 107M-YN_CS_NPS - Program Assistant, 107N-YN_CS_NPS - Program Coordinator

Business Title: Pediatrics Residency Program Coordinator I College of Medicine

Employee Type: Classified

Position Details:

The Opportunity: As the Pediatrics Residency Program Coordinator for Washington State University's Elson S. Floyd College of Medicine in Spokane, WA, you will support and oversee the day-to-day operations of the ACGME residency/fellowship training program and provide collaborative support to ensure continued program accreditation. You will be a key contributor to the Program Director(s), faculty members and Program Administrator in developing and maintaining the educational quality of the training program. Alongside the Program Administrator, you will establish systems and processes to ensure the Graduate Medical Education (GME) training program maintains continued national accreditation and compliance with institutional, local, state, and federal regulatory standards.

In this role, you will engage in the implementation of aspects of the multifaceted ACGME requirements for their program. This includes coordinating all on-site events and meetings, serving as the point of contact for the residents and visitors, tracking resident allowance(s) and reimbursements and collaborating with program leadership to ensure that the educational goals of the residency program are met. You will help maintain the resident/fellowship space and serve as point of contact with Sacred Heart Hospital for resident and residency space needs. This requires being knowledgeable about educational and operational activities at the various training sites in which the residents/fellows rotate.

This is a 50% FTE (20 hours per week) position, located at Sacred Heart Hospital in Spokane, WA. You will be expected to work an on-site schedule of Monday-Friday 10am-2pm or 9am-1pm. Schedule flexibility may be needed to support pre-planned evening and/or weekend events.

The successful candidate will begin as either a Program Assistant or Program Coordinator depending on qualifications and experience.

Breakdown of Essential Job Functions:

• 35% Resident Compliance Management
• 30% Residency Program Event Management
• 15% Residency Space and External Partner Coordination
• 15% Operational Support
• 5% Other

Additional Information:

This is a part-time (50**%** FTE), permanent position. This position is overtime eligible.

Monthly Salary:

Program Assistant: $3,495 - $4,653 | Range 39 | Step A-M

Program Coordinator: $3,665 - $4,882 | Range 41 | Step A-M

Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Program Assistant:

Required Qualifications:

• High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.
• Proficiency in Microsoft software, including Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills
• Strong customer service skills in person, email, videoconference, and phone.
• Ability to work a flexible schedule, including weekends.

Preferred Qualifications:

• One year of experience in assisting, supporting, or coordinating activities related to healthcare, graduate medical education, and/or resident activities, undergraduate medical education, or the health sciences.
• Experience in the healthcare industry or higher education industry.
• Experience with any or all of the following financial activities: accounts payable, accounts receivable, budget development/maintenance, purchasing, travel.
• Experience assisting in planning and coordinating conferences, events, workshops etc.

Program Coordinator:

Required Qualifications:

• High school graduation or equivalent AND two years of experience with assistance, support or coordination of activities related to healthcare, graduate medical education and/or resident activities, undergraduate medical education or the health sciences OR equivalent education/experience.
• Proficiency in Microsoft Software including Word, Excel, Outlook and PowerPoint.
• Excellent written and verbal communication skills
• Strong customer service skills in person, email, videoconference, and phone.
• Ability to work a flexible schedule, including weekends.

Preferred Qualifications:

• Experience in the healthcare industry or higher education industry.
• Experience with any or all of the following financial activities: accounts payable, accounts receivable, budget development/maintenance, purchasing, travel.
• Experience assisting in planning and coordinating conferences, events, workshops etc.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship

About Department: WSU's Pediatric Residency Program is a community-based program that prepares highly skilled and well-rounded pediatricians to care for children in the Inland Northwest. With training facilities in the Spokane area, our residency program offers an unparalleled variety of patient populations and clinical care.

Area/College: Elson S. Floyd College of Medicine Department Name: Graduate Medical Education (GME) Location: Spokane, WA

Screening of applications will begin June 3, 2026, and continue until the recruitment closes on June 14, 2026, at 11:59pm PDT.

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1. Resume
2. Cover Letter

External candidates, upload all documents in the “Application Document” section of your application. Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type: Part time

Position Term: 12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

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More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/