Specialist - People Operations at VitalEdge Technologies in Cary, NC

About Us

We are a leading ERP software and solutions provider to dealers and rental companies of heavy equipment. We specialize in working with the construction, mining, forestry, material handling, and agriculture industries. We aim to be the ERP thought leader in our space and a trusted IT advisor to all dealers and rental companies. Today, we have over 700 employee associates, offices on four continents, and customers in over 20 countries. We are privately held, and our headquarters are in beautiful Cary, NC. We seek talented individuals to join our team and help us aggressively grow our North American footprint for our on-premises and 100% cloud-based ERP solutions.

Why work for VitalEdge?

We don’t just sell technology, we enable transformation that results in broader societal benefits like building homes and critical infrastructure, growing food and delivering all sorts of products we all rely on for daily life. We exist to ultimately equip the world to keep running. We have more than 60 years of combined experience and two industry-leading software suites and associated apps, with which we will drive the market forward. It’s an exciting time to work for VitalEdge – join us!

Position Overview-

This role will support the day-to-day execution of People Operations processes, ensuring a seamless employee experience throughout the employee lifecycle and will be responsible for onboarding, offboarding, maintaining employee records, compliance HR systems and global mobility support.

Key Responsibilities

• Coordinate onboarding activities, including documentation, background verification, HRIS updates, and new hire orientation.
• Maintain accurate employee records and ensure timely updates to HR systems.
• Prepare employment-related letters.
• Coordinate attendance, leave administration, and employee records.
• Support payroll by validating HR inputs, including attendance, leave, salary revisions, and employee changes.
• Respond to employee queries related to HR policies, benefits, leave, attendance, and HR processes.
• Coordinate visa documentation and support immigration processes.
• Support HR audits by preparing employee records and documentation.
• Ensure compliance with internal policies and statutory requirements.
• Ensure confidentiality and accuracy of employee information.

HR Systems & Technology

• Experience working with HRMS/HRIS platforms (Eg: ADP WFN, EmployWise or something similar)
• Proficiency in Microsoft Excel (PivotTables, XLOOKUP/VLOOKUP, filtering, and basic reporting).
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Teams.
• Experience maintaining employee records within digital HR systems.
• Familiarity with document management platforms such as SharePoint or similar solutions.
• Familiarity with AI-powered productivity tools (e.g., Microsoft Copilot or similar)

Professional skills

• Good understanding of People Operations processes, including onboarding, offboarding, attendance, leave administration, payroll coordination, and employee documentation.
• Working knowledge of employment laws, statutory compliance, and HR documentation.
• Strong organizational and coordination skills with the ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Strong attention to detail and commitment to data accuracy.
• Ability to maintain confidentiality and handle sensitive employee information with discretion.
• Strong customer service orientation with a focus on delivering an exceptional employee experience.
• Ability to collaborate effectively with cross-functional and global teams.

Nice to Have

• Bachelor’s degree in human resources, Business Administration, or a related field.
• MBA/PGDM in Human Resources or equivalent.
• 2–5 years of experience in People Operations, HR Operations, or an HR Shared Services environment.
• Experience supporting a global workforce across multiple geographies.
• Experience using Applicant Tracking Systems (ATS)
• Experience applying AI to HR operations, reporting, process automation, and communications.
• Experience with electronic document signature platforms (e.g., DocuSign or Adobe Sign).

VitalEdge is an Equal Opportunity Employer