Contracts Finance and Accounting Program… at University of… · Hybrid

Job Summary:

The Contracts and Finance and Accounting Program Manager plays a critical role in the development, management, and oversight of departmental contracts. Operating independently and in partnership with the Vice Chair of Finance and Administration, this position ensures the integrity and compliance of all contractual processes and finances. The Program Manager is expected to perform duties at an advanced and expert level, overseeing the day-to-day operations and maintaining full accountability for contract review, approval, and monitoring. The Program Manager will contribute to the strategic growth and success of departmental goals through contracts management and financial analysis.

Key Responsibilities:

Contract and Agreement Administration (85%)

Professional Service Agreement Development and Lifecycle Management

• Serve as the primary departmental resource for the development, negotiation, review, execution, and ongoing administration of professional service agreements, procurement agreements, and other contractual arrangements.

• Coordinate with faculty, departmental leadership, CU Medicine, CU Innovations, University departments, and external organizations to facilitate contract development and ensure appropriate review and approval processes are completed in accordance with institutional requirements.

• Guide agreements through all required internal business review processes, ensuring appropriate approvals, financial assessments, and compliance reviews are obtained prior to execution.

• Analyze contract terms and prepare summaries, risk assessments, and recommendations for faculty and departmental leadership to support informed decision-making.

• Maintain comprehensive knowledge of University, School of Medicine, CU Medicine, State of Colorado, and departmental policies governing contracting, procurement, financial administration, and professional service agreements.

• Serve as the primary point of contact for all contract-related matters, building and maintaining collaborative relationships with internal and external stakeholders.

• Establish and maintain centralized records for executed agreements, amendments, correspondence, financial documentation, approval records, and supporting materials.

• Monitor agreement performance throughout the contract lifecycle, including key deliverables, payment milestones, renewal dates, expiration dates, amendments, extensions, and closeout activities.

• Proactively identify, investigate, and resolve contractual, operational, and financial issues that may arise during the term of an agreement.

• Maintain and enhance departmental contract tracking systems, including Smartsheet databases and reporting tools, ensuring accurate documentation of agreement terms, financial obligations, deadlines, and compliance requirements.

• Develop, implement, and continuously improve contract administration workflows, leveraging technology and automation to increase efficiency, transparency, and accountability.

Financial Administration and Compliance

• Manage all financial activities associated with professional service agreements, ensuring contractual obligations are accurately reflected in departmental financial records.

• Review and process invoices for payment in accordance with contract terms and institutional requirements.

• Generate and monitor accounts receivable activities, including preparation and distribution of invoices to internal and external entities, reconciliation of outstanding balances, and follow-up on collections when necessary.

• Calculate, coordinate, and process faculty and provider compensation associated with contractual agreements, ensuring payments are supported by appropriate documentation and comply with contract terms.

• Monitor contract revenues and expenses throughout the life of each agreement to ensure financial performance aligns with approved budgets and contractual commitments.

• Provide faculty, leadership, and finance staff with regular and ad hoc financial updates, including revenue, expense, utilization, and remaining balance information related to active agreements.

• Ensure compliance with applicable University, School of Medicine, CU Medicine, and State financial policies, minimizing financial, compliance, and operational risks.

• Support departmental strategic initiatives by identifying opportunities to improve contract management practices, enhance financial oversight, and strengthen reporting capabilities.

Perform other duties as assigned.

Financial Analysis and Reporting (15%)

• Analyze contract-related financial data to evaluate performance, identify trends, forecast revenues and expenditures, and support operational planning.

• Develop and maintain reports, dashboards, and metrics to monitor agreement activity, financial performance, payment status, contract utilization, and compliance requirements.

• Reconcile agreement balances and investigate discrepancies to ensure financial accuracy and integrity.

• Prepare financial summaries and recommendations for faculty, departmental leadership, and finance personnel to support strategic and operational decision-making.

• Identify opportunities for process improvements, operational efficiencies, and enhanced financial controls related to contract administration and agreement management.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Emergency Medicine at the University of Colorado School of Medicine is dedicated to delivering superlative patient care, providing an environment where training and education thrive and innovation and discovery are fostered.

The Department of Emergency Medicine is based at the Anschutz Medical Campus in Aurora Colorado. The campus is a state of the art medical campus home to the University of Colorado Schools of Medicine, Nursing, Dentistry, Pharmacy, the Colorado School of Public Health; as well as the University of Colorado Hospital and Children's Hospital Colorado both of which serve as major training sites for the Denver Health Residency in Emergency Medicine.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field from an accredited institution

• Minimum of 4-6 years of experience in financial analysis, accounting, or contract management.

A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience in government or higher education financial practices.

• Masters Degree in Accounting, Finance, or a related field.

• CPA or additional financial certification.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities:

• Strong understanding of GAAP and federal financial regulations.

• Proficiency in financial reporting tools and accounting software.

• Excellent analytical, organizational, and communication skills.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: EMED Human Resources at emed.humanresources@ucdenver.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by September 30, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as HIRING RANGE $69,810 – 93,545.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.