Turner & Townsend→
Contract Administrator at Turner & Townsend in Tokyo, Tokyo, JP
Skills
Job Description
Company Description
At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.
Every day we help our major global clients deliver ambitious and highly technical projects, in over 110 offices worldwide. As part of our 2025 Vision we are putting Sustainability and Net Zero at the heart of our business.
https://www.turnerandtownsend.com/en/about-us/our-purpose-and-values/
Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.
Job Description
Position Summary
The Contract Administrator will be responsible for the day-to-day administration of the EPC Contractor contract, ensuring contractual obligations, notices, deliverables, correspondence, change management and contractual records are managed in accordance with project requirements and governance procedures.
The successful candidate will act as a key interface between project stakeholders, commercial teams, project controls personnel and the EPC Contractor's contract representatives, ensuring timely administration of contractual matters, maintenance of contractual records and compliance with contract requirements.
This position requires strong contract administration experience on major EPC projects, coupled with excellent organizational, communication and document management skills. Experience supporting LNG, oil and gas, petrochemical or major infrastructure projects is highly desirable.
Key Responsibilities
- Support EPC contract administration, compliance, and governance activities.
- Manage contractual correspondence, notices, obligations, and records.
- Administer change orders, variations, claims, and contract deliverables tracking.
- Maintain contract registers, document control systems, and compliance reporting.
- Monitor contractor performance, milestones, and contractual commitments.
- Support engineering, procurement, fabrication, and commercial contract activities.
- Prepare contract status reports, dashboards, and governance documentation.
- Coordinate with project, commercial, legal, and contractor stakeholders.
Key Deliverables
- Contract Administration Plan
- Contract Obligations, Correspondence & Notice Registers
- Change, Variation & Claims Registers
- Contract Compliance & Status Reports
- Contractor Performance Reports
- Contract Deliverables Tracker
- Contract Records Management System
- Monthly Contract Administration Reports
Qualifications
Minimum Requirements
- Bachelor’s degree in Business, Law, Engineering, Quantity Surveying, Construction Management, or related field.
- 5-10 years’ contract administration experience on EPC, energy, or infrastructure projects.
- Experience supporting large EPC contracts and commercial processes.
- Strong contract administration, compliance, and document management skills.
- Experience in multicultural project environments.
Additional Technical Skills
- EPC Contract Administration & Compliance
- Contract Correspondence & Records Management
- Change & Claims Administration
- Contract Governance & Documentation Control
- Microsoft Office & Document Management Systems
- EDMS, Contract Lifecycle Management, SharePoint (preferred)
- LNG, Modular EPC & Fabrication Experience (preferred)
- Japanese language skills (advantageous)
Preferred Profile
- Experience on major LNG, Oil & Gas, Petrochemical, or Energy projects.
- Familiarity with EPC contracts, contractual notices, claims, and change management.
- Strong understanding of project governance, reporting, and digital project controls.
Additional Information
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at https://www.turnerandtownsend.com/
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Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.