Service Project Administrator at Trane… · West…

Summary: Trane Technologies is a world leader in creating sustainable climate solutions. The Service Project Administrator is responsible for managing the lifecycle of service projects, ensuring timely completion and compliance through collaboration with internal teams and external customers.

Responsibilities:
- Follow establish standard work and processes, utilizing several enterprise systems
- Coordinate the transition of projects from Sales to Operations within enterprise business systems
- Administer projects throughout entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services
- Manage procurement processes per project requirements. With guidance from Project Manager and Area Service Manager, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors
- Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing
- Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc
- Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles

Required Qualifications:
- High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience
- Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team
- Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement
- Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment
- Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable
- Construction law and regulation knowledge
- Flexibility to work overtime/ weekends, as required

Preferred Qualifications:
- Familiarity with the operation of HVAC Systems

Required Skills: Project documentation, Procurement, Job costing, Customer invoicing, Contract compliance, Financial systems, Basic accounting, Accounts receivable, Accounts payable, Construction law knowledge, HVAC systems operation

Benefits: Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires., Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!, Family building benefits include fertility coverage and adoption/surrogacy assistance., 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution., Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave., Educational and training opportunities through company programs along with tuition assistance and student debt support.