Logistics and Administration Officer( Temporary… at Trócaire · Kauda

About Trócaire 

Trócaire is an International NGO. We work with local partners in the world’s most at-risk communities and with people in Ireland to tackle the underlying causes of poverty and injustice and respond to the crises they create. Together we bring about positive and lasting change for a just world. Trócaire works in up to 20 countries across Africa, Asia, Latin America and the Middle East. We work towards five goals:  

•          Promote Access to Justice;  

•          Achieve Climate & Environmental Justice;  

•          Ensure Women & Girls’ Protection, Voice & Influence;  

•          Save Lives and Protect Human Dignity and  

•          Mobilise the Public on the island of Ireland to achieve Global Justice. 

Our work is rooted in Catholic Social Teaching and in our values of Solidarity, Courage, Participation, Perseverance and Accountability.

Since 2011, Trócaire has responded to the protracted humanitarian crisis in the South Kordofan, Sudan through the national/local organisations. This has been achieved through a hybrid arrangement of remote support from Nairobi, Kenya and on the ground presence. Trocaire works with five national partners. Our programme focuses on the provision of humanitarian assistance in the current context of the displacement crisis, delivering integrated health and nutrition services to remote communities and in strengthening food security, livelihoods and resilience. The programme is also responding to a rising health need in neighbouring Blue Nile State.

The Logistics and Administration Officer supports the Area Manager in Nuba to keep the field office running smoothly and in compliance with local requirements. The role manages field-level cash, vehicles and fuel, coordinates local supply chain and procurement documentation, and maintains a good working relationship with local government authorities on Trócaire's behalf. The role also provides day-to-day office administration and HR support, including office facilities and supplies, staff travel and movement logistics, recruitment and onboarding administration, and liaison with the Nairobi HR team, and supports Trócaire's partners on logistics and procurement matters.

Key responsibilities

Logistics Support

• Share policies, circulars and rules issued by local authorities with the Nairobi office to support understanding of and compliance with local laws.
• Report any security incidents affecting staff, premises or assets, and assist in preparing security reports, including the Security Incident Report.
• Keep track of team members' whereabouts, travel and leave plans in Nuba so staff availability is always known.
• Coordinate local supply chain deliveries, manage supporting documentation, and track local-level purchase orders.
• Conduct regular inventory checks of local stock, including vehicle and motorbike spare parts and c
• Document and organise minutes for staff meetings held at Nuba level.
• Support workshops and training events in Nuba, including confirming participants, arranging travel and accommodation, securing supplies, booking venues and equipment, and acting as the main point of contact for participants.
• Ensure the upkeep of Trócaire premises (hygiene, lighting, repairs) and support maintenance of office and staff-house equipment.
• Facilitate staff travelling to and from the field between Yida and Kauda, including accommodation, transport and registration.

HR & Administration Support

• Coordinate day-to-day office administration and ensure the effective functioning of Trócaire offices.
• Manage office facilities, utilities, cleaning, supplies and general administrative services, ensuring appropriate standards and value for money.
• Maintain accurate records of office assets, keys, service contracts and other administrative documentation.
• Support the coordination of staff movements, travel, accommodation and other logistical arrangements.
• Keep staff administrative documentation up to date and confidential, and provide administrative support to recruitment processes, including vacancy logistics, interview arrangements, documentation and onboarding of new staff.
• Support staff induction and orientation, and coordinate staff welfare and workplace-related administrative matters.
• Liaise with Nairobi HR on routine HR and administrative matters, facilitating timely resolution of issues affecting field staff.
• Ensure compliance with Trócaire policies and applicable local labour and administrative requirements in all office and HR-related activities.
• Maintain confidentiality and appropriate controls over staff data and other sensitive records.
• Contribute to developing and improving office administration and HR-related systems, procedures and tools.

Fleet and Transport Management

• Coordinate with drivers and mechanics in maintainance of Trócaire vehicles and motorbikes with a focus on safety and courtesy.
• Monitor the appropriate use and routine maintenance of movable assets such as vehicles, motorbikes and quad bikes.
• Manage fuel through release cards and monthly fuel summaries, and maintain a fuel needs computation matrix across supported project locations.
• Carry out periodic pre-trip and post-trip vehicle inspections, and facilitate minor maintenance on vehicles and motorbikes when needed.
• Ensure scheduled vehicle maintenance is completed and reported, coordinating the schedule with the driver to minimise service interruptions.
• Work with the driver to ensure proper documentation of vehicle usage for every trip, and prepare accident and incident reports as necessary.
• Ensure vehicle insurance remains current and valid, and maintain a weekly plan for safe staff transportation.
• Carry out other logistics tasks as assigned by field staff or the Area Manager.

Liaison

• Ensure government agencies receive correspondence from Trócaire and that information from agencies is communicated back to Trócaire.
• Brief staff visiting the field on the dos and don'ts of the local context, in line with local and Trócaire policies.
• Act as a link with the secretariat on work that involves both Trócaire and government agencies.

Partners Support

• Participate in partners' procurement committee meetings and discussions to help strengthen their capacity and ensure donor and Trócaire policies are followed.

• Support Trócaire's partners on logistics or administration matters as requested by partners or the line supervisor.

• Assess partners' gaps in logistics and procurement and share suggestions with the line supervisor on how to strengthen their capacity.

• Experience: 3 years’ experience in logistics, administration or office management, ideally in an NGO or field-based setting

• Qualifications: Diploma in Business Administration, Logistics, Supply Chain Management or a related field, or equivalent relevant experience

• Technical/Professional skills: valid driving licence; proficient in MS Office (Word, Excel);working knowledge of vehicle and fuel management

• Competencies: Communication, planning and organising, teamwork and building relationships, and accountability, selected as priority areas from Trócaire’s Behavioural Competency Framework

• Qualities: high level of integrity in managing cash and assets; able to work independently in a remote, field-based environment; strong interpersonal skills for liaising with government officials and local communities; flexible and willing to travel within the project area

• Other An interest in and an empathy with the work of Trócaire.

Desirable Requirements

• Prior experience working with an international NGO in a similar logistics, administration or HR support role

• Knowledge of fleet management and basic vehicle maintenance

• Familiarity with the Nuba Mountains operating context

Safeguarding – Preventing Abuse and Exploitation

Trócaire is committed to safeguarding people from exploitation and/or abuse by our employees or others working on our behalf or as a result of our programmes or activities. Trócaire has specific policies on this commitment (including a Global Code of Conduct, Global Safeguarding Policy) which outlines the expected behaviour and the responsibility of all employees, consultants and other organisational representatives. As an employee of Trócaire you are required to abide by these policies. More information on Trócaire’s safeguarding policies available here.

Diversity and inclusion

We welcome diverse applicants to join our inclusive workforce.

Trócaire is an equal opportunities employer. We are an organisation that embraces diversity and inclusion. We welcome applicants from diverse backgrounds to bring their experiences and perspectives to Trócaire.

Diversity and Inclusion statement available here

How to Apply:

For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits. Local Terms and conditions apply.

This is a 4 months Fixed Term Contract, subject to renewal, based in Kurchi, Nuba Mountains, South Kordofan, which entails regular travel to programme locations

Reporting to the Area Manager and works closely with Program Coordinators and Officers, Finance Officer and and Nairobi based HR.

Closing Date: 4th October 2026

To apply,

Please send a copy of your CV and cover letter through the link on workable (Trócaire online system): https://apply.workable.com/trocaire/j/01CA07684A

Alternative Application Submission Methods

Prospective candidates are requested to submit their CV & cover letter and supporting documents at the following locations:

• Kurchi (Osama Ibrahim )- NRRDO Compound

• Western Jebel-Julud (Salah Mohammed)NRRDO compound

• Thobo(Walid Ali)- NRRDO Compound

• Kumo(Ramzi Musa)- Coordinating Unit (CU) Offices/compound.

• Delami(Nanacy Hamid)-KAMMA/KODI compound.

For support on application submission (online or locally) please contact: Imatong Employment Solutions on Email - aluel@imatongemploy.com or Phone & WhatsApp - +211 980 431 065

Only Shortlisted candidates will be contacted.

Applicants who have the right to live and work in Nuba Mountains according to local authority regulations are highly encouraged to apply. Candidates should ensure they have all the necessary clearance documents from local administration.