Town of Greenwich→
Compensation and Time Coordinator - Board of… at Town of… · 101…
Mid LevelOn-siteFull-time101 Field Point Road, Greenwich, CT$87k–$112k/yr
Job Description
Ensures the successful operation of the compensation and time management functions of the Human Resource Information System (HRIS) for the certified and non-certified instructional staff of the Greenwich Public Schools, in conjunction with the Greenwich Public Schools Human Resources Department. Experience and Education:
Bachelor’s degree in business, information systems, human resources, or a related field, plus three (3) years of experience working with an HRIS system in the area of time management and pay processing.
Qualifications:
Demonstrated ability to effectively navigate the time and attendance functions of a Human Resources Information System.
Demonstrated knowledge of labor laws and best practices relating to employee time and attendance as well as payroll.
Proven knowledge of the fundamentals of the management of time and payroll data in an HRIS system.
Demonstrated ability to analyze and build custom reports using HRIS functionalities.
Proven ability to consistently complete work accurately and in a timely manner.
Demonstrated proficiency in verbal and written communications.
Proven customer service skills in responding to questions and providing key information.
Demonstrated proficiency in the use of a personal computer and related software, including a Human Resources Information System.
Demonstrated advanced Excel skills.
Proven ability to deal tactfully and courteously with others.
Demonstrated ability to multi-task, manage competing priorities, and meet established time lines.
Demonstrated ability to work effectively both independently and in a team environment.
Department: BOE
Division: Human Resources, BOE
Bargaining Status/Grade: LIUNA D
FLSA : Exempt
Reports to: Chief Human Resources Officer, BOE
DUTIES AND RESPONSIBILITIES:
Implements the timely and accurate input, updating and termination of all information for certified and non-certified instructional staff of the Greenwich Public Schools into the Town’s HRIS.
Follows all procedures, operational protocols, time lines and other requirements established by the Town’s Department of Human Resources in regard to payroll processing , benefits administration, leave administration, and on-boarding and termination of employment in the HRIS as well as those requirements of the Board of Education.
Monitors accruals and leave time and resolves discrepancies.
Documents in the HRIS leaves of absence, including Family Medical Leave (FMLA), for all certified and non-certified instructional staff, under the direction of the Greenwich Public Schools Human Resources Department.
Provides notification to all certified and non-certified instructional staff regarding their position, salary and other related information under the direction of the Greenwich Public Schools Human Resources Department.
Advises the Chief Human Resources officer on general and case-specific issues related to payroll and to benefits administered by the Greenwich Public Schools.
Ensures the accurate reporting and processing of additional payments such as stipends, extra duty payments, tuition reimbursements, and all other payments set forth in the collective bargaining agreements.
Conducts regular reviews of payroll information for certified and non-certified instructional staff to ensure data accuracy.
Ensures the accurate and prompt completion of all Greenwich Public Schools timecards.
Troubleshoots and resolves payroll issues and responds to questions, as needed.
Reviews the bi-weekly payroll register, including data bridges and batches, for certified and non-certified instructional staff to ensure accuracy before submission to the Town Payroll Department.
Ensures all functions are executed in compliance with the appropriate laws, regulations, collective bargaining agreements and both Town and Board of Education processes and requirements.
Creates training materials in regard to staff use of the time and attendance function.
Identifies and reports to the Town’s HRIS Administrator system-related issues as they arise.
Administers Teachers’ Retirement Board functions.
Provides new employee information to Board of Education collective bargaining groups in compliance with CT Public Act 21-25.
Oversees the third-party administration of 403b plan contributions for certified and non-certified instructional staff and responds to questions as needed.
Maintains confidential information in accordance with relevant contracts, laws, policies, and procedures.
Supports Town and Board of Education policies and philosophies.
Performs other related duties as assigned. All positions may be subject to an interview process. The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the examination, or any part thereof.
All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test that includes testing for THC (the psychoactive ingredient in marijuana), given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position.
The Town of Greenwich has implemented a policy of background investigations for all full and part time positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration.
Bachelor’s degree in business, information systems, human resources, or a related field, plus three (3) years of experience working with an HRIS system in the area of time management and pay processing.
Qualifications:
Demonstrated ability to effectively navigate the time and attendance functions of a Human Resources Information System.
Demonstrated knowledge of labor laws and best practices relating to employee time and attendance as well as payroll.
Proven knowledge of the fundamentals of the management of time and payroll data in an HRIS system.
Demonstrated ability to analyze and build custom reports using HRIS functionalities.
Proven ability to consistently complete work accurately and in a timely manner.
Demonstrated proficiency in verbal and written communications.
Proven customer service skills in responding to questions and providing key information.
Demonstrated proficiency in the use of a personal computer and related software, including a Human Resources Information System.
Demonstrated advanced Excel skills.
Proven ability to deal tactfully and courteously with others.
Demonstrated ability to multi-task, manage competing priorities, and meet established time lines.
Demonstrated ability to work effectively both independently and in a team environment.
Examination: 100% Training & Experience Assessment
The examination to determine a candidate's eligibility for the position will be a Training and Experience Assessment. This type of examination requires that you completely fill out the application, adding pages for additional relevant information where needed, and attaching any documentation of certificates, degrees, other significant documents, etc. A candidate's eligibility to be interviewed will be based solely on material submitted at the time of application. Once the Eligibility List is prepared no further information may be submitted and no adjustments will be made.
Department: BOE
Division: Human Resources, BOE
Bargaining Status/Grade: LIUNA D
FLSA : Exempt
Reports to: Chief Human Resources Officer, BOE
DUTIES AND RESPONSIBILITIES:
Implements the timely and accurate input, updating and termination of all information for certified and non-certified instructional staff of the Greenwich Public Schools into the Town’s HRIS.
Follows all procedures, operational protocols, time lines and other requirements established by the Town’s Department of Human Resources in regard to payroll processing , benefits administration, leave administration, and on-boarding and termination of employment in the HRIS as well as those requirements of the Board of Education.
Monitors accruals and leave time and resolves discrepancies.
Documents in the HRIS leaves of absence, including Family Medical Leave (FMLA), for all certified and non-certified instructional staff, under the direction of the Greenwich Public Schools Human Resources Department.
Provides notification to all certified and non-certified instructional staff regarding their position, salary and other related information under the direction of the Greenwich Public Schools Human Resources Department.
Advises the Chief Human Resources officer on general and case-specific issues related to payroll and to benefits administered by the Greenwich Public Schools.
Ensures the accurate reporting and processing of additional payments such as stipends, extra duty payments, tuition reimbursements, and all other payments set forth in the collective bargaining agreements.
Conducts regular reviews of payroll information for certified and non-certified instructional staff to ensure data accuracy.
Ensures the accurate and prompt completion of all Greenwich Public Schools timecards.
Troubleshoots and resolves payroll issues and responds to questions, as needed.
Reviews the bi-weekly payroll register, including data bridges and batches, for certified and non-certified instructional staff to ensure accuracy before submission to the Town Payroll Department.
Ensures all functions are executed in compliance with the appropriate laws, regulations, collective bargaining agreements and both Town and Board of Education processes and requirements.
Creates training materials in regard to staff use of the time and attendance function.
Identifies and reports to the Town’s HRIS Administrator system-related issues as they arise.
Administers Teachers’ Retirement Board functions.
Provides new employee information to Board of Education collective bargaining groups in compliance with CT Public Act 21-25.
Oversees the third-party administration of 403b plan contributions for certified and non-certified instructional staff and responds to questions as needed.
Maintains confidential information in accordance with relevant contracts, laws, policies, and procedures.
Supports Town and Board of Education policies and philosophies.
Performs other related duties as assigned. All positions may be subject to an interview process. The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the examination, or any part thereof.
All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test that includes testing for THC (the psychoactive ingredient in marijuana), given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position.
The Town of Greenwich has implemented a policy of background investigations for all full and part time positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration.