Administrative Assistant, Solid Waste &… at Town of… · Cochrane

Administrative Assistant, Solid Waste & Stormwater Cochrane is located in the breathtaking Bow Valley corridor in the foothills of the Rocky Mountains in southern Alberta. With a population of over 37,000 people, and growing steadily every year, Cochrane is a thriving town, surrounded by world-famous ranch country. Our western heritage is reflected in the Town’s architecture and our friendly people. The Town of Cochrane welcomes innovative and skilled individuals to join our team of over 250 employees. Help Support a More Sustainable Cochrane The Town of Cochrane is looking for an organized, customer-focused, and detail-oriented Administrative Assistant to join our Solid Waste & Stormwater team. This role provides essential administrative support to a dynamic group dedicated to delivering waste, recycling, environmental, and utility services that contribute to a clean, sustainable, and thriving community. If you enjoy working in a collaborative environment, balancing multiple priorities, and supporting initiatives that have a positive impact on the environment and community, we encourage you to apply. What You'll Do Reporting to the Manager, Solid Waste & Stormwater, you will provide administrative, clerical, and customer service support to the Solid Waste & Stormwater section and the broader Utilities team as required. Key responsibilities include: • Acting as the first point of contact for customer inquiries related to waste and recycling and stormwater services. • Preparing and editing correspondence, reports, presentations, agendas, and meeting materials. • Coordinating schedules, meetings, and administrative activities for the Utilities team. • Maintaining electronic and physical filing systems, records, contracts, and compliance documentation. • Processing invoices, purchase orders, payment requests, and vendor documentation. • Supporting data collection, tracking, and reporting for waste diversion, Eco Centre operations, Extended Producer Responsibility (EPR) programs, and other departmental initiatives. • Assisting with procurement activities, contract administration, and vendor coordination. • Maintaining waste and recycling databases, service schedules, and delivery records. • Supporting public education and community outreach initiatives, including events, communications, and promotional activities. • Assisting with website updates, public information materials, and social media content related to Solid Waste & Stormwater programs. • Providing administrative support across Utilities services, including Water and Wastewater, operations as required. What You Bring Qualifications • High school diploma or equivalent. • Canadian Certified Administrative Professional (CCAP), or Administrative Information Management Diploma considered an asset • 1–5 years of progressively responsible administrative experience. • Municipal experience is considered an asset. • An interest in environmental stewardship, sustainability, waste reduction, and/or utility services is highly desirable. • An equivalent combination of education and experience may be considered. Skills & Abilities • Strong organizational and time management skills with the ability to manage competing priorities. • Excellent customer service and interpersonal skills. • Strong written and verbal communication abilities. • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). • Experience maintaining databases, records, and administrative systems. • Ability to prepare reports, summarize information, and support data-driven decision making. • Experience processing invoices, accounts payable documentation, and vendor records. • High attention to detail and commitment to accuracy. • Ability to work independently while contributing positively to a collaborative team environment. Why Join the Town of Cochrane? At the Town of Cochrane, we are committed to providing exceptional municipal services while fostering a workplace culture built on collaboration, innovation, accountability, and service excellence. As part of the Utilities team, you'll have the opportunity to support programs that directly contribute to environmental sustainability, resource stewardship, and the quality of life enjoyed by our residents. Working Conditions This position is primarily office-based with occasional participation in community events, site visits, and activities at the Eco Centre. Some travel for training, networking, or professional development opportunities may be required. Still interested? Here's how to apply: Join a team that is helping shape a cleaner, more sustainable future for Cochrane. • Qualified individuals are encouraged to submit your resume and a letter outlining how your experience matches the required qualifications, skills, and abilities for this position. • All candidates will be requested to complete an online suitability survey. • Applications for this position will be accepted until 9pm MST July 31,2026. Please apply at www.cochrane.ca/jobs. • The salary for this position is between $37.76/hr and $41.44/hr and is based on a 35-hour work week. We thank all applicants for their interest; however, only those selected for an interview will be contacted. We thank all applicants for their interest, however only those selected for an interview will be contacted.  All applicants must be legally entitled to live and work in Canada.   Land Acknowledgement          In the spirit of reconciliation, we acknowledge that we live, work and play on the traditional territories of the Blackfoot Confederacy (Siksika, Kainai, Piikani), the Tsuut’ina, the Îyâxe Nakoda Nations, the Métis Nation (Region 3), and all people who make their homes in the Treaty 7 region of Southern Alberta.