Administrative Support Assistant at Thompson… · New York

Summary: Thompson Coburn LLP is a large, full-service law firm with offices across the United States and more than 450 attorneys. The Administrative Support Assistant provides clerical and administrative assistance to attorneys, paralegals, and legal administrative staff, including time entry, document management, file organization, document production, and expense processing. The role also supports special projects and collaborative administrative workflows across the firm.

Responsibilities:
- Provide clerical and administrative support to legal support staff, attorneys, and paralegals under the guidance of experienced Legal Administrative Assistants or Specialists
- Ensure attorney time entries are entered, proofread, edited as necessary, and released in accordance with firm deadlines and billing requirements
- Profile, upload, and manage documents within the Firm’s electronic document management system; organize and maintain paper files as needed
- Perform scanning, copying, printing, and document production tasks to support attorneys and legal teams
- Enter invoices and attorney expense reports into the Firm’s expense management system as assigned
- Assist with special projects, overflow work, and team-based administrative responsibilities to ensure consistent coverage and efficient workflow
- Support a collaborative team environment by maintaining flexibility, professionalism, and a service-oriented mindset

Required Qualifications:
- High School Diploma or equivalent required
- Intermediate proficiency in Microsoft Office, including Word, Excel, and Outlook
- Strong organizational, communication, and attention-to-detail skills
- Ability to manage multiple tasks, meet deadlines, and work effectively in a fast-paced environment

Preferred Qualifications:
- Associate degree preferred
- Minimum of one (1) year of experience in an administrative, office support, or professional services environment preferred

Required Skills: Microsoft Word, Microsoft Excel, Microsoft Outlook

Benefits: Medical Insurance, Vision Insurance, Dental Insurance, Life Insurance & ADD policies, Short & Long Term Disability Insurance, Paid Parental Leave, 401(k) Profit Sharing plans, Parking/Transportation Stipend, Section 125 Plan (Pre-tax premiums and medical reimbursement), Paid Holidays, Paid Time Off (PTO), Employee Assistance Program (EAP), Employee Wellness Program, Tuition Reimbursement, College Savings Plan Deductions (529 Plans), Long Term Care, Hands-on training, mentorship, and opportunities for professional growth