Processing Coordinator at Thomas Edison… · Trenton

Processing Coordinator

Full Time · Location: Trenton, NJ, US

Processing Coordinator

U20: $62,919.92 - $100,689.64 (Salaries for internal candidates are determined by a promotional formula. Salaries for external candidates are determined up to step 4: $72,362.35, or dependent on qualifications)

Office of the Treasurer

111 West State Street Trenton, NJ 08608

Thomas Edison State University was founded in 1972 to break down barriers to degree completion. Fifty years later, it proudly serves a diverse body of adult students with innovative and professionally relevant academic programming in a predominantly online delivery. Our team of high-energy student-focused professionals is welcoming new members who are making their mark in education and are ready to help change the lives of thousands of adult students across New Jersey and around the world.

Candidates who are excited by changing lives, committed to the success of all and want to be challenged by new and innovative opportunities, should submit an application.

Summary:

Under general supervision of the Treasurer at Thomas Edison State University, the Processing Coordinator is responsible for performing basic professional functions using established policies, procedures, precedents and guidelines; does related work as required.

Job Duties:

- Assist with mentor payment process, including voucher creation and Colleague data entry according to contractual terms, University policies and rate tables.

- Run mentor payment reports, as needed.

- Check for any errors in the mentor payment process, including reconciliation of Informer reports.

- Research and respond to mentor payment inquiries, as assigned. This includes, but is not limited to: responses to direct inquiries from mentors and assistance with internal staff questions and information gathering.

- Primary responsibility for the maintenance of Library accounts payable digital processing folders. Fill all audit requests for invoices & vouchers in a timely manner as a result of the well-organized construction of the digital folders.

- Print Library and Financial Aid paper checks and run e-checks via PayMode; digitally archive check registers and transmit e-check files to banking institutions.

- Assist the Assistant Director of Accounts Payable with processing University vouchers and invoices for payment. Review, sort, organize by AP type and enter vendor invoices into Colleague for weekly check runs.

- Review and process staff reimbursements through Chrome River. Utilize the available training resources on the platform and develop a thorough understanding of the University's travel policy to become a resource for staff with travel-related questions.

- Develop agendas, attend and participate in meetings or University events related to assigned Chrome River responsibilities. For example, assist the Treasurer with periodic Chrome River training programs for the University and Library community.

- Assist the Assistant Director of Purchasing with securing purchase orders & processing requisitions.

- Assist with the conversion of historical vendor records in the current ERP to new vendor profiles in an existing or new ERP, as needed. This may involve input of new data points (such as women/veteran/minority-owned status) as part of any Statewide Disparity Study conducted by the State of New Jersey.

- Applies principles, federal and/or state laws and regulations in the course of official duties.

- Consults with the supervisor on a regular basis concerning progress on assignments and to resolve problems.

- Establishes liaison and coordinates activities with other staff or organizations that relate to impact on assigned responsibilities.

- May assign and supervise the work of part-time and/or student workers as required.

- Prepares clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations.

- Maintains essential records and files.

- Provides access to, develops and/or supervises appropriate training programs for students, staff and others.

- Attends and participates in meetings and/or university events related to assigned responsibilities.

Knowledge, Skills & Abilities:

- Basic knowledge of the principles and techniques essential to performance of assigned responsibilities.

- Ability to acquire knowledge of university policies and procedures.

- Ability to understand, analyze, interpret and apply established laws, regulations, policies, procedures, precedents and guidelines.

- Ability to organize assigned work, analyze problems and develop effective work methods.

- Ability to establish cooperative working relationships and coordinate with other offices or organizations that impact on assigned responsibilities.

- Ability to develop and conduct training, workshops and/or seminars for the campus community.

- Ability to assign and supervise the work of other employees.

- Ability to represent the university by participating in or speaking at conferences, meetings, seminars, etc.

- Ability to prepare clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations.

- Ability to prepare correspondence.

- Ability to learn various types of electronic and/or manual recording and information systems used by the university or related units.

- Ability to maintain essential records and files.

Requirements:

Education: Graduation from an accredited college with a Bachelor's degree or equivalency as determined by the appointing authority.

Experience: Two years professional experience in an institution of higher education or administration in education, higher education or other field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority.

- Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).

*TESU strives to offer a flexible work environment while balancing the operational needs of the University. As such, we have several options for hybrid-work schedules. Positions determine what type of hybrid-work schedule is available and, if necessary, adjustments are made to support University operations.

Thomas Edison State University is an Equal Opportunity/Affirmative Action Employer