Bookkeeper & Office Administrator… at Thoerner & Toma · HI-Honolu…

We are a CPA firm providing accounting and tax services, and we have an opening in our new Honolulu office. We're looking for an organized, detail-oriented professional to help build it. This hybrid role keeps our clients' books accurate and tax-ready while keeping the office running smoothly. You'll work directly with our CPAs and tax team, with real room to grow as the office expands.

Bookkeeping & Tax Support

• Maintain general ledgers for multiple business and individual clients in QuickBooks

• Perform monthly and quarterly bank, credit card, and loan reconciliations

• Handle year-end and tax-prep clean-up: reclassify transactions, clear unidentified items, and organize supporting documents

• Assist with client payroll, payroll liabilities, and sales/property tax data gathering

• Prepare draft P&Ls, balance sheets, and GL reports for CPA review

• Support CPAs during tax season with transaction history, adjustments, and prior-year balances

Office & Client Administration

• Manage front-office operations: phones, email, scheduling, and client inquiries

• Maintain partner calendars, deadlines, and firm events

• Organize physical and electronic client files; handle scanning, e-filing, and secure document delivery

• Support client onboarding and engagement letters; follow up on missing documents or bank logins

• Assist with invoicing, billing schedules, payment follow-up, and retainer records

• Track firm compliance items (licenses, renewals, insurance, CPE)

• Coordinate mail and couriers, office supplies, vendors, and basic IT support

• 2+ years of bookkeeping experience; multi-client CPA firm or accounting practice strongly preferred

• Strong QuickBooks skills (Online and/or Desktop)

• Solid Excel (pivot tables, lookups) and Microsoft Office proficiency

• Working knowledge of accounting fundamentals: debits/credits, accrual vs. cash, chart of accounts

• Administrative or front-office experience in a professional services setting

• Excellent discretion with confidential financial information

• Clear written and verbal communication with a professional, client-friendly manner

• Ability to stay organized and prioritize under tax-season deadlines

Nice to Have

• Experience with tax software (Lacerte, CCH, ProSeries, UltraTax, or similar)

• Experience with client portals, billing, or document management systems

• Familiarity with Hawaii GET filings

• Beautiful new downtown office location

• $25–$30/hour, based on experience

• Health insurance

• Paid time off

• A stable, professional work environment

• Supportive leadership and a collaborative team culture

• The chance to help shape a new office and practice

• Opportunity for growth and expanded responsibilities