The Lauren Ashtyn Collection

HR Coordinator – Job Description

Position Summary

Job title

HR Coordinator

Company

L.A. Hair Boutique LLC d/b/a The Lauren Ashtyn Collection

Department

Human Resources

Reports to

Outsourced HR Director

Direct reports

None

FLSA classification

Non-exempt (hourly; eligible for overtime)

Employment type

Full-time, 40 hours per week

Level

Entry level

Location

TLAC Headquarters (warehouse), Greer, South Carolina

Pay range

[Confirm with client]

Position Purpose

The HR Coordinator is the Company's day-to-day HR point of contact. The role supports recruiting, payroll, onboarding, recordkeeping, and employee questions under the direction of the Outsourced HR Director. It is a hands-on, learning role for someone building an HR career, with growing responsibility as skills develop.

Essential Duties and Responsibilities

Estimated time allocations are approximate and may shift with business needs.

Recruiting and Onboarding (approx. 35%)

• Post approved openings on job boards, social media, and the Company careers page.

• Screen applications against posted minimum qualifications and route qualified candidates to hiring managers.

• Schedule interviews, coordinate candidate communications, and maintain the applicant tracking log.

• Prepare offer letters from approved templates for HR Director review.

• Initiate background checks and follow the required FCRA disclosure, authorization, and adverse action steps.

• Complete Form I-9 verification within three business days of hire and submit E-Verify cases as required under South Carolina law.

• Run new-hire orientation; collect tax forms, direct deposit, handbook acknowledgments, and required state wage notices.

• Submit state new-hire reports within required deadlines.

Payroll Support (approx. 30%)

• Collect and review timekeeping records each pay period; flag missed punches, missing meal periods, and overtime for approval.

• Enter new hires, terminations, pay changes, and deductions into the payroll system.

• Confirm written employee authorization is on file before any non-statutory payroll deduction.

• Reconcile payroll registers against prior periods and report discrepancies to the HR Director before approval.

• Track PTO accruals, usage, and balances.

• Answer employee pay stub, withholding, and PTO questions; escalate disputes.

• Coordinate final paychecks so they meet state deadlines.

HR Administration and Recordkeeping (approx. 20%)

• Maintain personnel files, I-9 files, and medical/confidential records separately and securely.

• Keep HR trackers current: headcount, anniversaries, certifications, and leave.

• Maintain required federal and state labor law postings at the worksite.

• Process benefits enrollments, qualifying life events, and terminations; send carrier and COBRA notices as directed.

• Prepare routine HR reports (turnover, open positions, headcount) for the HR Director.

Employee Support and Compliance (approx. 15%)

• Serve as first point of contact for employee HR questions and route policy interpretation to the HR Director.

• Receive employee concerns and complaints and escalate them promptly to the HR Director; do not investigate independently.

• Document leave requests and send required notices as directed.

• Coordinate exit processes: separation paperwork, property return, and exit surveys.

• Assist with handbook distribution, policy rollouts, and training records.

Other Duties

• Perform other related duties as assigned.

Qualifications

Required

• High school diploma or equivalent.

• 0–2 years of experience in HR, payroll, recruiting, or office administration (internships count).

• Proficiency with Microsoft Office or Google Workspace, especially spreadsheets.

• Strong attention to detail and accuracy with numbers and records.

• Ability to handle confidential information with discretion.

• Clear written and verbal communication skills.

• Ability to manage multiple deadlines, especially recurring payroll cutoffs.

Preferred

• Associate's or bachelor's degree in human resources, business, or a related field.

• Experience with a payroll or HRIS platform (e.g., ADP, Gusto, Paylocity, Rippling).

• Familiarity with applicant tracking systems.

• Working knowledge of Form I-9 and E-Verify.

• Progress toward SHRM-CP or aPHR certification.

• Bilingual (English/Spanish).

Physical Demands and Work Environment

The demands below are representative of those needed to perform the essential functions. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions.

• Office work area within a warehouse facility; moderate noise and occasional time on the warehouse floor. Regular computer use for extended periods.

• Frequent sitting, with occasional standing and walking between work areas.

• Occasional lifting of up to 20 pounds (files, supplies, onboarding materials).

• Regular phone, email, and in-person communication with employees and candidates.

• Standard schedule is weekday business hours; occasional additional hours around payroll deadlines or hiring events. All hours worked are recorded and paid, including overtime.

Disclaimer and Acknowledgment

This job description describes the general nature and level of work performed. It is not an exhaustive list of duties, and duties may change at any time with or without notice. This job description is not a contract of employment. Employment with the Company is at-will.

The Lauren Ashtyn Collection is an equal opportunity employer. All qualified applicants and employees receive consideration without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by federal, state, or local law.