ADMINISTRATIVE ASSISTANT at Teleferic… · Brentwood

ADMINISTRATIVE ASSISTANT

Location: Brentwood, Los Angeles California
Reports to: HR Manager
Compensation: $25/hour + Benefits
Start Date: Immediately
Job Type: Full-time

THE MISSION

Teleferic Barcelona is growing, and with growth comes the need for strong, organized, and people-focused administrative support.

We are looking for a motivated and detail-oriented Administrative Assistant to join our team in Brentwood, California. This is a junior-level position designed for someone who is eager to learn, take on new responsibilities, and grow within a fast-paced hospitality company.

In this role, you will support the day-to-day administrative operations of the business, working closely with the HR Manager and other departments. Your responsibilities will include organizing documents, updating spreadsheets and internal records, assisting with employee documentation and onboarding, supporting payroll preparation, and helping ensure that administrative processes run smoothly.

The ideal candidate is organized, reliable, proactive, and comfortable handling a variety of tasks. We are looking for someone who enjoys helping others, pays attention to detail, and is excited to develop their administrative and HR skills as the company continues to grow.

CORE RESPONSIBILITIES

• Administrative Tasks: Provide day-to-day administrative support to the HR Manager and other departments as needed.
• Document Management: Organize, file, scan, and maintain digital and physical documents.
• Information Organization: Help keep administrative files, reports, and records organized and easily accessible.
• Follow-Up & Coordination: Assist with collecting information, tracking pending tasks, and following up with employees and managers.
• Office Support: Help with general office tasks and other administrative projects as required.
• Employee Documentation: Assist with organizing and maintaining employee files and HR records.
• Onboarding Support: Help collect new-hire paperwork, prepare employee files, and coordinate onboarding documentation.
• Payroll Preparation: Assist with collecting and organizing employee hours, attendance records, time-off information, and other payroll-related documentation.
• Employee Records: Help update employee information and maintain accurate HR databases and spreadsheets.
• Benefits & Time Off: Provide administrative support with vacation, sick leave, benefits, and other employee-related records.
• Employee Support: Help answer basic administrative questions and direct HR-related matters to the appropriate team member.

THE IDEAL CANDIDATE

Organized & Detail-Oriented: You are structured, pay attention to detail, and understand the importance of keeping information accurate and organized.

Junior Profile & Eager to Learn: You are at the beginning of your administrative career or looking to develop your professional skills. Previous experience in administration, office support, HR, or hospitality is a plus, but we are open to candidates with the right attitude and willingness to learn.

Bilingual: Fluent in English and Spanish, with the ability to communicate clearly with employees and managers in both languages.

Confidential & Trustworthy: You understand the importance of handling employee information and company documents with discretion and professionalism.

Tech-Savvy: Comfortable using Google Workspace, Microsoft Office, spreadsheets, email, and digital filing systems. You are willing to learn new tools and internal systems.

Proactive & Reliable: You take ownership of your tasks, follow through on assignments, and ask questions when you need clarification.

Organized & Flexible: You can manage different tasks, prioritize responsibilities, and adapt to changing needs.

People-Oriented: You enjoy helping others, communicating professionally, and contributing to a positive team environment.

Hospitality Mindset: Experience in restaurants or hospitality is a plus. You understand the importance of teamwork, service, flexibility, and working in a fast-paced environment.

WHAT WE OFFER

• $25/hour
• Remote Work: 10 remote-work days per year.
• Career Development: An opportunity to develop administrative skills and gain hands-on experience in Human Resources.
• Growth Opportunities: The chance to grow within a rapidly expanding hospitality company.
• Collaborative Environment: Work with a supportive, multicultural team in a dynamic and growing organization.

READY TO JOIN OUR TEAM?

If you are organized, proactive, bilingual in English and Spanish, and looking for an opportunity to build your career in administration while gaining exposure to Human Resources, we would love to hear from you.

Please apply with your complete resume to begin the selection process.

THANK YOU! ¡MUCHAS GRACIAS!

Teleferic Barcelona does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law.

Job Type: Full-time

Pay: $25.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Referral program

Application Question(s):

• Do you understand or speak some Spanish languange?
• Are you able to commute to Brentwood- Monday to Friday?

Work Location: In person