Senior Administrative Assistant at SVN Parke… · Fort Wayne

Senior Administrative Assistant

SVN Parke Group LLC | Fort Wayne, IN
Full-time | Onsite | Monday–Friday, 8:00 AM–5:00 PM
Location: 110 W Berry St, Fort Wayne, IN 46802

About the Opportunity

SVN Parke Group is seeking an experienced administrative professional who takes ownership, communicates confidently, and keeps a busy office organized.

This position combines hands-on office administration with higher-level coordination and problem-solving. You will manage competing priorities, prepare accurate documents and reports, coordinate with clients and vendors, and follow assignments through to completion.

The ideal candidate brings sound judgment, strong people skills, and a track record of dependable administrative support.

What You’ll Do

• Take ownership of daily administrative workflows, keeping deadlines, records, and follow-up items organized.
• Provide administrative support to leadership and internal teams, anticipating needs and resolving routine issues independently.
• Coordinate calendars, meetings, materials, and follow-up actions.
• Prepare, proofread, and maintain professional correspondence, reports, spreadsheets, and presentations.
• Serve as a professional point of contact for clients, vendors, visitors, and callers.
• Manage front-desk responsibilities, including incoming calls, walk-ins, and the gate phone.
• Coordinate outside vendors, track requests, and follow up on outstanding items.
• Support property-related administrative tasks and special projects.
• Maintain accurate electronic and paper filing systems, with appropriate handling of confidential information.
• Identify practical improvements to office procedures and help put approved changes into practice.
• Handle general clerical responsibilities, including scanning, filing, mail distribution, and supply coordination.

Required Qualifications

• At least 3 years of progressively responsible administrative experience, including independently managing office tasks and competing priorities.
• Experience in a customer-facing office environment.
• Strong written and verbal communication skills, including professional phone etiquette.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong organization, attention to detail, and follow-through.
• Ability to exercise discretion when handling confidential information.
• Sound judgment, initiative, and the ability to work with minimal supervision.
• Availability to work onsite Monday–Friday, 8:00 AM–5:00 PM.

Preferred Qualifications

• Five or more years of administrative, senior administrative, or office coordination experience.
• Experience in commercial or residential real estate, property management, legal, medical, or another professional-service office.
• Experience coordinating vendors, maintaining reports, or supporting multiple team members.
• Familiarity with Microsoft Publisher and Adobe Photoshop.

Benefits

• 401(k) with matching
• Health, dental, and vision insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Apply

Please email your résumé to igelacio@parkegroup.com. In the subject line, include “Senior Administrative Assistant – [Your Name].”

In your email or résumé, please highlight your administrative experience, responsibilities you have managed independently, and proficiency with Microsoft Office.

Pay: $22.00 - $26.00 per hour

Expected hours: 8.0 per week

Application Question(s):

• Are you available to work onsite?
• Describe a time you independently managed several administrative tasks with competing deadlines. How did you prioritize and ensure everything was completed?
• Describe your experience assisting clients, visitors, or vendors in an office setting, including handling calls and professional correspondence.
• Please list the software and tools you use and rate your proficiency in each: No experience, Beginner, Intermediate, or Advanced.

Experience:

• administrative or office coordination: 3 years (Required)

Work Location: In person