Office Manager - Aviation at Stvinc in Chicago, IL

Office Manager - Aviation

Location: Chicago, Illinois

STV is seeking an organized and outgoing Office Manager - Aviation to assist one of our Aviation clients in Chicago, IL. This position will be fully onsite at our client site in Chicago, IL.

Job Responsibilities include:

Office Operations & Facilities

• Maintain overall office appearance and cleanliness, ensuring shared spaces (lobbies, break rooms, and conference rooms) are tidy, stocked, and welcoming.
• Reset conference rooms after meetings (chairs, technology, supplies).
• Oversee booking, scheduling, and on-site support for large conference rooms, including troubleshooting conflicts.
• Serve as primary point of contact for building management, coordinating badge access, deliveries, and reporting/monitoring facilities issues (HVAC, plumbing, lighting, etc.).
• Manage space planning and seating assignments, including moves or reconfigurations to support team growth.
• Coordinate parking passes, visitor access, and transportation logistics.
• Maintain office supplies inventory and manage vendor contracts (coffee, break room supplies, cleaning, etc.).
• Serve as the Airport Badging Coordinator, acting as an authorized signatory responsible for processing badge applications, scheduling appointments, tracking badge renewals, and ensuring compliance with airport badging requirements.

People & Culture

• Handle onboarding of new employees, including setup of workspace, technology, and building access.
• Provide general support and hospitality for visitors, VIPs, and executive guests.
• Coordinate recognition events, birthdays, milestones, and cultural activities to strengthen team engagement.
• Plan and oversee team-building, volunteer, and community outreach events.

Administrative Support

• Report to and coordinate with the Program Management Team (PMT) Directors.
• Coordinate Program Management Team (PMT) Directors’ schedules.
• Schedule and facilitate meetings, including ordering meals when necessary.
• Develop and implement office policies, procedures, and standards.
• Coordinate office equipment maintenance with IT.
• Track and monitor office budget for supplies, events, and facility needs.
• Serve as the internal communications hub for office-wide updates, reminders, and scheduling information.
• Coordinate program wide All Hands meetings, including aligning PMT leadership calendars, scheduling, issuing invitations, securing space, ordering catering, and ensuring technology is in place.

Required Experience:

• 8 years+ experience working as an Administrative Assistant or Office Manager in a busy office atmosphere
• Bachelor's degree preferred or equivalent work experience
• Proficiency in Microsoft ® Suite, including Word, Outlook, Excel, and PowerPoint
• Self-motivated decision maker and problem solver
• Strong planning, organizational and communication skills
• Client-focused and a strong work ethic
• Must be able to pass a federal background check

#LI-AW1 #LI-ONSITE

This position is not eligible for sponsorship.

Compensation Range:

$83,978.91 - $95,975.90

STV offers the following benefits • Health insurance, including an option with a Health Savings Account • Dental insurance • Vision insurance • Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) • Disability insurance • Life Insurance and Accidental Death & Dismemberment • 401(k) Plan • Retirement Counseling • Employee Assistance Program • Paid Time Off • Paid Holidays • Back-Up Dependent Care • Parental Leave • Continuing Education Program • Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.

Not sure this role is the perfect match? We encourage you to apply if STV’s work and values resonate with you. We know great candidates don’t always meet every qualification, and research shows women and people of color are less likely to apply unless they do. At STV, we believe strong talent comes from a wide range of backgrounds, and your skills and experience may align with this or another opportunity as we continue to grow.