People Administrator at Strata in Edinburgh

About Us

Strata FSC is a delivery-focused consultancy specialising in Aladdin®, eFront and the data ecosystem, with over 100 implementations across EMEA, APAC and North America and a 100% success rate.

Asset managers, insurers and asset servicers trust our practitioner-led teams to deliver Aladdin change with certainty, drawing on deep Aladdin expertise and decades of investment management and technology experience.
We support clients across the whole Aladdin lifecycle, from pre-implementation advisory and full-scale delivery to post-go-live optimisation and Centre of Excellence support. Whether implementing, upgrading, consolidating or extracting more value from Aladdin, this is all we do.

Generalist consultancies offer one or two of Aladdin expertise, investment management knowledge and data and technology engineering. Strata brings all three in a single team.

Role purpose

The People Administrator delivers accurate, responsive administration across the employee lifecycle, from contracts, screening and onboarding through records, benefits and payroll inputs to offboarding, keeping HiBob as the single source of truth. Working with managers, employees and the global People Team, the role supports a smooth employee experience and dependable people operations across multiple jurisdictions.

Key responsibilities

• Employee lifecycle administration: Prepare contracts, offers and change letters using approved templates and required approvals.
• Pre-employment screening: Coordinate right-to-work, reference, background and jurisdiction-specific checks, escalating exceptions promptly.
• Onboarding: Coordinate with managers, IT and Finance so new joiners are well informed and tasks are completed before and during their first weeks.
• HRIS and records: Keep employee and associate records in HiBob complete, accurate and up to date.
• Payroll support: Help the People Advisor collect, check and submit approved changes by cut-off; maintain payroll records, answer routine queries and reconcile outputs.
• Benefits administration: Process enrolments, changes and leavers with providers, answering routine questions and escalating complex matters.
• Offboarding: Prepare leaver documentation and coordinate exit tasks, system updates and communication to relevant teams.
• Employee support: Manage the HR inbox, answer routine queries and refer advisory or sensitive matters to the People Advisor or Head of HR.
• Reporting and data quality: Produce scheduled and ad hoc reports and resolve missing or inconsistent data.
• Process and document control: Maintain templates, trackers, checklists and employee files; support audits and suggest ways to simplify administration and improve self-service.
• Global coordination: Support People Operations across the UK, US, Germany, Singapore and Australia, working with in-country providers within local requirements and global processes.

Experience and capabilities

• HR, People, payroll or business administration experience is desirable.
• Strong administrative skills, with excellent accuracy and organisation.
• Comfortable with systems, data and standard processes; HiBob or other HRIS experience is desirable.
• Discreet with confidential and sensitive information.
• Clear, helpful and service-oriented communicator.
• Able to prioritise competing deadlines and recognise when to escalate.
• Confident working across functions, locations and time zones.
• Good working knowledge of Microsoft 365, particularly Outlook, Word and Excel.
• Interest in a People or HR career; CIPD study is an advantage but not essential.