GOVERNMENT OPERATIONS CONSULTANT I -… at State of… · Tallahass…

Requisition No: 878196

Agency: Department of Health

Working Title: GOVERNMENT OPERATIONS CONSULTANT I - 64026842

Pay Plan: Career Service

Position Number: 64026842

Salary: $40,320.81-$45,000

Posting Closing Date: 11/13/2026

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OPEN COMPETITIVE

Your Specific Responsibilities:

This position is in the Maternal and Child Health Program in the Maternal and Child Health Section of the Florida Department of Health. The position serves as the primary purchasing liaison for MCH program staff, vendors, and Section leadership. This position ensures that all affiliated responsibilities are carried out in an efficient and effective manner. This position reports to the Program Administrator-SES.

Serve as the primary purchasing agent for the Maternal and Child Health Section by initiating, preparing, and managing purchase requisitions in compliance with FDOH procurement guidelines and state purchasing laws. Responsibilities include ordering supplies, program materials, and equipment through Ariba on Demand (AOD) or Purchasing Card (P-Card), processing purchase orders, renewals, and contract-related documents via MyFloridaMarketPlace, and maintaining accurate purchasing records, vendor files, and documentation for audits and quality assurance. Track expenditures, maintain logs to assist with monthly reconciliations, and prepare reconciliation reports. Coordinate with program managers to gather specifications, scopes of work, and required documentation for goods and services. Maintain proficiency in essential software programs such as MS Office, E-Quotes, MyFloridaMarketPlace, AOD, and department systems including FLAIR, FIS, and RDS. Provide assistance and backup to MCH’s GOC II budget position. Maintains a yearly/ monthly calendar of deadlines assigned for programs (i.e. grant applications, project tasks, meetings and conferences, etc. Track purchasing timelines to ensure timely delivery of materials essential for MCH program operations (e.g., educational materials, supplies, outreach items, training resources).

Process invoices and reconcile purchasing transactions for accuracy and compliance. Assist with budget tracking related to MCH purchasing activities. Support procurement logistics for MCH trainings, conferences, and community events (e.g., venue agreements, materials, printing, supplies).

Communicate with vendors to clarify specifications, resolve issues, and ensure compliance with state requirements. Support the development and monitoring of vendor agreements, including small‑scale service contracts and training/event agreements. Ensure vendors meet W‑9 and registration requirements to prevent delays in payment processing.

Serve as Contract Monitoring Specialist for the MCH Section Contract Managers. This includes participating in quality improvement activities, providing ongoing monitoring, desk audits, site visits, and technical assistance for contract managers and providers to ensure contractual services have been rendered in accordance with contract terms. These procedures include, but not limited to, reviewing and documenting all deliverables for which payment is requested by vendors and providing written certification of the agency’s receipt of goods and services. Serves as a backup and provides support to team members in their absence to ensure all contract related activities continue and deadlines are adhered to.

Work closely with MCH leadership to anticipate purchasing needs. Provide technical assistance to program staff on procurement processes and documentation. Support emergency purchasing needs for maternal health initiatives (e.g., breastfeeding supplies, safe sleep materials, emergency outreach resources).

Assist MCH Section Budget Coordinator with monitoring the Maternal and Child Health (MCH) Section's budget, including management and reconciliation of expenditures, analyzing surplus/deficit expenditures to ensure appropriate utilization, preparing data and budgetary analyses and disseminating as analyses information as appropriate, maintaining a thorough and accurate spending plan, assisting in contract and grant development, including assuming the lead for completion of the budget for the Maternal and Child Health Block Grant (MCHBG) application and other MCH grant applications, maintenance of the MCHBG and other MCH grant cost sharing Information, and assuring compliance with requirements of federal grant funds or other trust fund monies. This also includes providing consultative services, technical and budgetary assistance, and contract and grant management services in the overall development of policies and programs that impact maternal and child health care issues and the delivery of services.

Serves as back-up staff assistant. Assists external and internal customers, receives visitors, answers multi-line telephones and assists and works cooperatively with other support staff within the Bureau and/or the Division with telephones and/or other routine office duties, as needed.

Performs other related duties and responsibilities as assigned or required.

Required Knowledge, Skills, and Abilities:

Proficient in standard business formats and office procedures; skilled in Microsoft Word, Excel, Outlook, Teams, MFMP, AOD, E-Quote, and Visio. Strong command of spelling, grammar, and punctuation; ability to type accurately. Experienced in collecting, compiling, analyzing, and organizing data, files, and records into logical formats for reports and documents. Knowledgeable in effective communication principles and data collection methods. Able to prioritize and coordinate work assignments, work independently, and meet deadlines under pressure while maintaining a positive public image. Demonstrated ability to establish and maintain effective working relationships, provide courteous customer service, and handle multi-line telephone systems. Skilled in problem-solving, workflow documentation, and developing recommendations to improve operational and management practices.

Qualifications:

Required:

3 or more years of experience with Microsoft Word, Excel, and Outlook

1 or more years of working experience in customer service in an office setting

1 or more years of experience with budget work

Preferred:

1 or more years of working experience as an administrative assistant

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.