Outreach and Claims Specialist -… at State of… · Denver…

Please Note: The employment list from this posting will be used to fill other similarly situated positions in this class.

About the Colorado Department of State Treasury
The Colorado State Treasury is the constitutional custodian of the public's funds. The Treasury has to manage and account for tax dollars from when they are received until they are disbursed. The treasury staff is committed to safeguarding and managing the people's monies with the same diligence and care as they do their own.

Vision
The Colorado State Treasury staff will continually strive to serve the residents of Colorado better. Central to this goal is the continued introduction and use of new technologies to provide improved access to services for both taxpayers and other Governmental agencies.

Mission
Our mission is to safeguard, manage, and account for tax dollars from when they are received until they are disbursed with diligence and care.

Why work for the Colorado Department of State Treasury?
We are a values-driven organization committed to accountability, agility, collaboration, and respect.

We believe in outstanding customer service, an inclusive culture, continuous process improvement, and our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we seek dedicated individuals who exhibit our shared values and passion for quality and excellence in all we do. In addition, we offer a great location and great benefits, which include:

• Medical and dental plans
• Strong, secure, yet flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus pre-tax and ROTH 401K, and 457 plans
• Employee wellness programs
• Paid life insurance
• Short and long-term disability coverage
• Flexible work schedule and remote-work options
• No cost Eco Pass for all eligible State employees
• 11 paid holidays per year plus vacation and sick leave
• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs
• Training opportunities
• Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program

This position exists to support the Division’s goal of reuniting lost property with its rightful owner. In achieving this goal, the position will perform proactive outreach to unclaimed property owners by performing outreach activities; managing proactive check campaigns, to include staying within budget; processing returned checks and remailing those that are eligible; and to use external databases to find and contact property owners. This position also serves as backup to the Claims Section to process claims up to the approval threshold during times of high volume.

Key Responsibilities

• Proactive Outreach & Check Campaigns:
  • Coordinates and delivers proactive outreach initiatives, including mass statutory email notifications and proactive check disbursements under RUUPA.
  • Reviews property and contact records in the Division’s database (KAPS) to assemble check batches, establish distribution schedules, and track expenses against the operating budget.
  • Collaborates with the Claims Manager, Communications team, and software vendor (Kelmar) to align mailing timelines, update website content, and balance incoming public call volumes.
• Returned Check Management & Owner Research:
  • Researches and resolves returned proactive checks and regular claims disbursements before the 6-month expiration deadline.
  • Conducts investigative research using public records, postal tools, and databases such as LexisNexis Accurint to locate verified contact information for property owners.
  • Contacts payees directly to obtain current information, prepares replacement documentation, and re-mails eligible checks.
  • Identifies root causes for returned mail and collaborates with software vendors to enhance tracking within the KAPS system.
• Claims Processing & Public Representation:
  • Evaluates claimant documentation, verifies proof of ownership, and approves eligible claims up to the approved threshold during high-volume periods.
  • Identifies missing documentation and communicates statutory requirements to claimants to resolve pending files.
  • Represents the Unclaimed Property Division at public outreach events, educating citizens about the program and assisting attendees with on-site searches and claim filings.

Minimum Qualifications:

Five (5) years of professional experience in claims administration, claims processing and analysis, and/or reviewing documents for eligility in a regulatory environment. Part-time experience will be pro-rated. This experience must be demonstrated in your application to be considered for employment.

OR

A bachelor’s degree in business, arts, or a field relevant to the duties of this position AND One (1) year of professional experience in claims administration, claims processing and analysis, and/or reviewing documents for eligility in a regulatory environment.

Substitutions

A combination of related education and/or relevant experience in claims administration, claims processing and analysis, and/or reviewing documents for eligility in a regulatory environment equal to five (5) years

Preferred qualifications that a successful candidate will demonstrate:

Required Skills and Competencies:

Conditions of Employment:

How to Apply:

Check out this video on how to apply for the State of Colorado jobs

Important Note: A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application. Therefore, it is essential that you clearly document your work experience/job duties portion of your online application and the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.

It is also essential to thoroughly answer all supplemental questions (if listed), as your answers to them will be evaluated during this phase.

Only complete applications submitted by this announcement's closing date will be considered. Please submit properly completed documents by the closing date of this announcement to ensure your application is accepted.

Application Checklist:

An ideal application packet includes the following documents:

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process described below.

Comparative Analysis:

Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis. After you meet the minimum qualifications for the position and depending on the number of qualified candidates, the comparative analysis for this position may include all or part of the structured review of your application materials against the minimum and preferred qualifications of the position as posted in this job posting or other skills assessment to measure your job-related skills and competencies.

The top six ranking candidates will then be invited for an interview.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgment of the Department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
CST is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Janet Martin, Treasury ADAAA Coordinator, at 303-866-5460 or janet.martin@state.co.us.