Senior Executive Assistant, Executive Team at Spectro Cloud · San Jose

Who We Are

Spectro Cloud helps platform teams and cloud providers modernize and manage infrastructure for the AI era without adding more tools or operational complexity.

With PaletteAI, enterprises, public sector organizations, neoclouds and sovereign clouds can build, govern and operate full-stack environments across VMs, Kubernetes, edge, regulated and air-gapped locations, and AI infrastructure. PaletteAI Launchpads help teams start quickly with urgent outcomes such as VMware migration, token cost control or edge modernization, then scale into enterprise-wide lifecycle management, governance and fleet operations on the same platform.

Who We Are Seeking

We are seeking an experienced, proactive, and detail-oriented Senior Executive Assistant to support Spectro Cloud’s executive team: the CEO, CRO, CFO, CTO, CDO and CMO. Five of the six executives work from our San Jose office, and the CRO is based on the East Coast. This role is ideal for someone who thrives in a fast-paced, high-growth environment, handles confidential matters with discretion, and takes pride in keeping a leadership team organized and focused.

The ideal candidate is resourceful, adaptable, and experienced in supporting several senior executives at once, with the judgment to prioritize competing requests and anticipate needs.

This role requires in-office presence of at least 3 days per week, with additional days as needed to support meetings, events, and business priorities.

What You’ll Do

Executive Support Duties

● Manage complex, frequently changing calendars for the CEO, CRO, CFO, CTO, CDO and CMO, prioritizing meetings and resolving conflicts across time zones.

● Triage inboxes and manage correspondence for executives as needed, drafting replies and flagging priority items.

● Coordinate executive staff meetings, including agendas, pre-reads, notes, and follow-up on action items.

● Coordinate board of directors and committee meetings, including scheduling, materials logistics, and board member communications, in partnership with the CEO, CFO and Legal.

● Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.

● Prepare, reconcile, and submit expense reports accurately and in a timely manner.

● Handle confidential documents and sensitive information with the highest level of discretion and ensure adherence to information security practices.

● Assist with special projects, research, and strategic initiatives as assigned by leadership.

● Liaise professionally with key stakeholders, including clients, vendors, board members, investors, and their staff, as necessary.

● Support preparation of reports, presentations, and executive communications.

Executive Office & Workplace Duties

● Serve as the point of contact for executive visitors to the San Jose office, ensuring a professional and welcoming experience, and partner with IT Ops, which owns facilities and office operations, on related needs.

● Coordinate catering and hospitality for board meetings, executive meetings, and on-site customer, partner, and investor visits.

● Plan and execute executive offsites, quarterly business reviews, all-hands meetings, and select company events.

● Track executive team travel and event spend against budget, partnering with Finance.

Minimum Qualifications

● 8+ years as an Executive Assistant, including at least 3 years supporting multiple C-level executives at the same time.

● Exceptional organizational skills and sound judgment in prioritizing competing requests across multiple executives.

● Strong verbal and written communication skills.

● Possess a high level of discretion, professionalism, and confidentiality.

● Proficiency in Microsoft Office/Google Suite (Word, Excel, PowerPoint, Sheets, Slides etc) and collaboration, travel, and management tools such as Slack, Zoom, and Ramp expense tool or similar.

● Ability to work independently and take initiative.

● Strong problem-solving and decision-making skills.

● Experience planning executive offsites, board meetings, and company events

Preferred Qualifications

● Experience supporting a board of directors, including board meeting scheduling, materials logistics, and board member communications.

● Experience at a venture-backed, high-growth B2B software or infrastructure company.

● Bachelor’s degree preferred.

What We Offer

● Compensation: $135,000 – $155,000 base salary, based on experience, plus bonus and equity

● Benefits: Comprehensive medical, dental, and vision coverage for individual and dependents

● Retirement: Access to a retirement savings plan

● Time Off: Flexible paid time off, including 12 paid holidays

● Perks: Catered lunches on in-office days

● Reimbursements: Mobile and Internet stipend monthly

This role is based in San Jose and requires onsite presence at least 3 days per week (Monday–Wednesday). Additional in-office days may be needed to support meetings, events, and business priorities. This role supports executives in both Pacific and Eastern time zones, so occasional early-morning or after-hours availability is expected for time-sensitive needs.