HR Manager at Sinergia Talents Sdn Bhd in Selayang, Selangor, Malaysia

Primary Responsibilities

The HR Manager plays a key role in the organization, overseeing various aspects of the human resources function to support the achievement of organizational objectives. This role involves strategic planning, policy development, talent management, employee relations, and compliance with legal regulations. The HR Manager collaborates with senior management and HODs to create and implement HR strategies that align with the organization's goals and foster a positive work culture.

Talent Acquisition and Recruitment:

• Oversee the recruitment process, including job postings, candidate sourcing, interviewing, and selection.
• Develop effective sourcing strategies to attract top talent and maintain a diverse candidate pool.

Employment

Conducting background checks on potential employees.

• Issuance of employment contracts
• Statutory Registration - EPF/SOCSO

Onboarding new employees to integrate them into the company culture and information to succeed in their roles.

Probation Management

• Develops and implement clear probationary policies and procedures to outline the expectations, evaluation criteria, and duration of the probationary period.
• Collaborates with managers to establish specific performance objectives and milestones for probationary employees.
• Coordinate training and development initiatives to support probationary employees in meeting performance expectations. This may include orientation programs, on-the-job training, mentoring, or access to relevant resources and tools to help them succeed in their roles.

Compensation and Benefits Administration

• Manage payroll and benefits administration, including ensuring accurate and timely processing of payroll and resolving any payroll-related issues.
• Maintain employee records and HRIS database, ensuring data accuracy and confidentiality.
• Verify all OT submission has been approved by CEO/PIC/HODs before processing OT payments.
• Monitor employee attendance and punctuality. Update CEO, PIC/HODs regularly on absenteeism and tardiness.
• Recommend and implement corrective actions

• Stay up-to-date on government grants and funding schemes available for small and medium-sized enterprises (SMEs), and submit applications where applicable
• Conduct benchmarking studies to ensure competitive compensation and benefits packages.

Performance Management

• Develop and implement performance management systems, including goal setting, performance evaluations, and feedback mechanisms.
• Provide coaching and support to managers on performance-related matters, including addressing performance issues and recognizing achievements.
• Facilitate performance improvement plans and disciplinary actions when necessary.

Employee Relations Management

• Serve as a point of contact for employee relations issues, providing guidance to HODs on disciplinary issue and conflicts resolutions.
• Conduct investigations into employees misconduct and recommend appropriate actions in accordance to the Employment Act 1955 and Industrial Relation Act 1967.
• Facilitate disciplinary action for misconducts, breach of contract and poor performance.
• Foster a positive work environment by promoting open communication, trust, and collaboration.

Training and Development

• Identify training needs within the Company and plan training programs to enhance employee skills and competencies.
• Coordinate employee development initiatives, including leadership development, succession planning, and career pathing.
• Evaluate the effectiveness of training programs and make recommendations for improvement.

Foreign Worker Management

• Coordinate the visa and work permit application process for foreign workers, ensuring compliance with immigration laws and regulations.
• Source and Liaise with foreign worker recruitment to facilitate the recruitment, visa /work permit process and resolve any issues or concerns.
• Stay informed about changes in immigration policies, regulations, and labor laws affecting foreign workers and adjust recruitment strategies accordingly.

Administration

• Systematic filing and recordkeeping, of company documents, data, and information.
• Maintaining accurate and up-to-date employee records, including personal information, employment history, performance evaluations, training records, and compliance documents.
• Ensuring confidentiality and compliance with data protection
• Insurance renewals - vehicle, life and fire
• Business licence, lift certificate renewal etc
• Liaise with local authorities/council and federal enforcement agencies on licencing and regulatory matters.

Compliance and Legal Requirements

• Stay abreast of local employment laws and regulations and ensure compliance with relevant legislation.
• Develop and implement HR policies and procedures that are in line with legal requirements and best practices.
• Assist and participate in obtaining food safety certificates such as HACCP
• Assist in administrative and compliance paperwork

Environment, Health and Safety

• Develop and implement of Environment Health Safety (EHS) policies and procedures to fostering a culture of safety and compliance within the organization.
• Ensure that the organization complies with relevant EHS laws and OSHA regulations.
• Emergency Response Preparedness Planning: Developing and maintaining emergency response plans and procedures, including evacuation protocols, first aid kits, and communication systems.
• This involves staying updated on changing regulations and implementing necessary changes in company policies and procedures.

Admin Office maintenance

• Scheduling and monitoring cleaning services to ensure that the office space is clean, organized, and well-maintained.
• Scheduling regular maintenance and servicing of office equipment, such as computers, printers, copiers, HVAC systems, and telecommunication devices.
• Liaising with service providers to coordinate repairs, maintenance services, and facility upgrades to minimize downtime and ensure equipment reliability.

Job Requirement and Qualification

1. Bachelor's degree in Human Resources, Business Administration, or related field

2. Minimum of 5 to 8 years of experience in HR management role (preferably in Manufacturing or Food Retail and Distributors or Food Production.

3. Strong knowledge of employment laws and regulations.

4. Excellent communication, interpersonal, and leadership skills.

5. Proven ability to develop and implement HR strategies.

6. Demonstrated experience in recruitment, employee relations, performance management, and training.

7. Proficiency in HRIS software and Microsoft Office Suite.

8. Ability to work effectively in a fast-paced and dynamic environment.