Instructional Applications Specialist at Sheridan… · Englewood

JOB TITLE: Instructional Applications Specialist

LOCATION: Administration Building WORK YEAR: 260 Days SCHEDULE: 40 hours per week, Monday – Friday WORK STATUS: Full-Time Classified Exempt REPORTS TO: Director of Assessment & Accountability

POSITION SUMMARY:

The Instructional Systems Specialist serves as the district administrator for the Clever platform and manages Sheridan School District No. 2's instructional application ecosystem. This position ensures secure, reliable, and seamless integration between the District's Student Information System (Infinite Campus), Clever, and all district-approved instructional applications.

This position serves as the primary administrator for Clever, overseeing application onboarding, user provisioning, automated rostering, Single Sign-On (SSO), identity management, application configuration, instructional system integrations, vendor implementation, and application lifecycle management. The Instructional Systems Specialist ensures instructional applications remain operational, compliant, and aligned with district instructional priorities while providing exceptional customer service and technical support to district and school personnel.

Working collaboratively with Assessment & Accountability, Curriculum & Instruction, Information Technology, Student Services, Human Resources, school leadership, and software vendors, this position supports the implementation, integration, maintenance, and continuous improvement of district instructional systems that enhance teaching, learning, assessment, and student success.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Clever Platform Administration

• Serve as the District Clever Administrator and District Curriculum Lead.
• Administer the Clever Dashboard and district Clever environment.
• Manage district-approved instructional applications within Clever.
• Configure and maintain Single Sign-On (SSO).
• Manage automated rostering and synchronization from Infinite Campus.
• Configure application sharing and district permissions.
• Manage user provisioning and deprovisioning.
• Configure and maintain Clever Portal resources.
• Support Clever Badges and authentication services.
• Monitor Clever Analytics, login metrics, and application usage.
• Utilize Clever Data Browser to troubleshoot user and roster issues.
• Coordinate annual Clever rollover and system maintenance.
• Troubleshoot authentication, login, synchronization, and rostering issues.
• Develop and maintain district standards for Clever implementation and governance.

Instructional Application Administration

• Administer district instructional applications including, but not limited to:
• • Clever
    • eduCLIMBER
    • i-Ready
    • Renaissance
    • StudySync
    • Illustrative Mathematics (IM K–12)
    • WIDA AMS
    • WIDA Secure Portal
    • Frontline Enrich
    • Colorado Assessment Platforms
    • District-approved digital curriculum platforms
    • Additional district-approved instructional applications
• Coordinate application onboarding and implementation.
• Configure instructional applications for district use.
• Manage user access, permissions, licensing, and application settings.
• Coordinate annual application rollovers.
• Perform system testing prior to implementation.
• Troubleshoot application functionality, integrations, and user issues.
• Develop and maintain technical documentation and implementation guides.
• Monitor application performance, synchronization, and operational health.
• Maintain an accurate inventory of district instructional applications and software licenses.
• Collaborate with curriculum leaders and vendors to support implementation, updates, and ongoing maintenance of instructional applications.

Student Information System Integration

• Serve as the instructional systems liaison between Infinite Campus and district instructional applications.
• Ensure Infinite Campus remains the district's source of truth for student, staff, course, and enrollment data.
• Monitor synchronization between Infinite Campus, Clever, and connected instructional applications.
• Validate student, staff, course, section, and enrollment data.
• Coordinate automated rostering through OneRoster and other approved integration methods.
• Support API integrations with instructional software vendors.
• Resolve synchronization and data integrity issues.
• Coordinate annual data rollovers and transitions.
• Collaborate with Information Technology regarding Student Information System integrations.
• Develop processes that improve automation, efficiency, and data accuracy across instructional systems.

Instructional Systems Integration

• Coordinate interoperability across the district's instructional technology ecosystem.
• Ensure secure integration between Infinite Campus, Clever, and district instructional applications.
• Maintain identity management and authentication workflows.
• Monitor application connectivity and operational status.
• Coordinate district instructional application implementations.
• Support district reporting and instructional data workflows.
• Maintain implementation documentation and operating procedures.
• Research emerging technologies and recommend improvements that enhance district instructional systems.
• Coordinate post-implementation support following software deployments.

Instructional Application Governance

• Evaluate requests for new instructional software.
• Review interoperability, technical requirements, and implementation needs.
• Review instructional software for student data privacy, accessibility, and security compliance.
• Participate in software evaluation and procurement processes.
• Coordinate implementation planning for approved instructional applications.
• Maintain district instructional application standards.
• Develop implementation procedures and governance documentation.
• Support software contract implementation and vendor onboarding.

Vendor Management

• Serve as the district liaison for instructional software vendors.
• Coordinate vendor implementations and project timelines.
• Monitor vendor performance and service quality.
• Coordinate software renewals and licensing.
• Participate in product demonstrations and implementation meetings.
• Resolve vendor-related technical issues.
• Evaluate emerging instructional technologies that support district priorities.

Data Privacy, Security, and Compliance

• Ensure instructional applications comply with FERPA, COPPA, CIPA, the Colorado Student Data Transparency and Security Act, Colorado Digital Accessibility requirements, and district technology policies.
• Review vendor privacy agreements and data-sharing practices.
• Support accessibility compliance for instructional applications.
• Monitor role-based permissions and user access.
• Maintain documentation supporting instructional technology governance and compliance.
• Support responsible implementation of AI-enabled instructional applications consistent with district guidance.

Assessment Technology Support

• Partner with the District Assessment Coordinator to support online assessment platforms.
• Coordinate technical readiness for district and state assessments.
• Configure assessment applications and testing environments.
• Troubleshoot assessment platform issues during testing windows.
• Coordinate vendor support during state and local assessments.
• Maintain assessment technology procedures and documentation.

Professional Learning & Customer Support

• Provide Tier II and Tier III support for instructional applications.
• Develop user guides, technical documentation, and knowledge base resources.
• Train School Technology Leads, district administrators, and support staff on instructional application functionality.
• Provide consultative support to principals, instructional staff, and district departments regarding instructional technology systems.
• Translate technical concepts into clear, user-friendly guidance.
• Deliver responsive customer service through timely resolution of instructional technology issues.

Continuous Improvement

• Develop and maintain a long-range roadmap for district instructional applications.
• Evaluate emerging instructional technologies and interoperability standards.
• Improve instructional application workflows and automation.
• Analyze application utilization and adoption.
• Recommend improvements that increase efficiency, reliability, and user experience.
• Stay current on instructional technology trends, identity management, instructional systems, application integration, and interoperability best practices.

POSITION REQUIREMENTS:

Required Qualifications

• Bachelor's degree in Information Systems, Educational Technology, Computer Science, Education, or a related field.
• Minimum of three (3) years of experience administering district instructional applications, educational software platforms, or student information systems.
• Experience with instructional application administration, user provisioning, and system integrations.
• Experience supporting district instructional software implementations and vendor relationships.
• Valid Colorado Driver's License.

Preferred Qualifications

• Experience administering Clever.
• Experience with Infinite Campus.
• Experience with eduCLIMBER.
• Experience with OneRoster and Single Sign-On (SSO).
• Experience with Google Workspace for Education and Microsoft 365.
• Experience supporting K–12 instructional technology systems.
• Knowledge of Colorado assessment platforms and instructional applications.

General Expectations:

• Adhere to all district policies and procedures.
• Maintain confidentiality of student and employee information.
• Demonstrate exceptional customer service and professionalism.
• Exhibit strong analytical, organizational, and problem-solving skills.
• Effectively manage multiple priorities and projects.
• Build collaborative relationships across district departments and with external vendors.
• Communicate technical information effectively to both technical and non-technical audiences.
• Work independently and collaboratively in a team environment.

PHYSICAL REQUIREMENTS:

• Ability to lift and carry equipment weighing up to 25 pounds.
• Requires sitting, standing, walking, bending, and fine finger dexterity.
• Ability to travel between district locations as needed.
• Work is performed in a generally clean and healthy office and school environment.

CLEARANCE: Must clear online background check and FBI Fingerprint check through Colorado Bureau of Investigation.

SALARY: Initial salary placement on Class 2 of the Classified Staff Salary Schedule and is $67,710.49 – $82,117.20 based upon previous related experience.

Please note: This is an at-will position with the Sheridan School District. The annual salary for this position will be determined by the number of hours scheduled to work each day and number of days scheduled to work each year. The computed annual salary will be spread out in equal payments over 12 months. Sheridan School District employees are paid once a month on the last working day of the month that is not a weekend day or holiday.

BENEFITS: Employees who are scheduled to work 30 or more hours per week are eligible to obtain district health benefits which include medical, dental, vision, life and disability insurance and supplemental benefits. Positions that qualify for health benefits also qualify for leave which could include vacation and daily leave to be determined by the position and number of days assigned. Sheridan School District No. 2 is a public employer and participates in the Colorado Public Employees’ Retirement Association (PERA). All employees are required by state statute to contribute 11% of salary on a pre-tax basis to PERA. The District contributes 21% in addition to employee contribution.

APPLICATION INSTRUCTIONS: All interested and qualified applicants must complete an online application at www.ssd2.org. Incomplete applications and resumes received in lieu of applications will not be considered. Selected applicants will be contacted for an interview. This position will close once the vacancy has been filled.