OPERATIONS COORDINATOR - BRANCH NETWORK at Select Event… · Laurel

Summary: Select Event Group is a highly respected event rental company dedicated to building long term relationships based on operational excellence. The Operations Coordinator in the Branch Network Division focuses on inventory management and provides administrative support to the Internal Operations managers around Event Production. Responsibilities: - Maintain the integrity and accuracy of all POR (Point of Rental) data within Mid-Atlantic Branch Operations - Audit all tickets for accuracy, completeness, and correct status (reservation, open, review billing, etc.) - Oversee missing or damaged, repair, and missing equipment tickets; ensuring proper reporting procedures are followed - Ensure that all inventory leaving is accompanied by a POR ticket - Enter, track, and maintain subrental tickets - Manage overbookings - Communicate clearly and effectively to other departments and purchasing as needed - Report to management on inventory discrepancies in the warehouse management system - Clearly communicate to sales when inventory is overbooked, strategically suggesting updated and available inventory as needed - Oversee the return of subrented equipment to correct departments or vendors, ensuring all documentation is complete and audit-ready, while ensuring accurate billing and documentation - Support with annual, quarterly, and ad-hoc inventory counts, ensuring documented procedures are followed and results are accurate - Follow best safety practices - Support other departments and divisions, as needed – especially with training and mentoring - Support job specific information as jobs near production (typically 10 days prior to install) to include but not limited to: Ensure Sales Team has provided all information needed by Internal Operations Teams 10-days prior to install Ensure Operations Team is working with the most up-to-date information as changes occur Attend production meetings with operations managers to ensure that production notes are executed during load out Organize, document and disseminate all job-specific information generated from Sales Team and production meetings - Work with Internal Operations Managers and Sales Team to ensure that custom/non- inventory equipment and other non-standard project specific equipment is properly handled for accurate, thorough load outs - Relay any job-related issues experienced by the Internal Operations Team back to the Sales Teams - Input actual labor hours reported by the field crews into job costing documents - Assist field managers with the preparation of driver packets and other scheduling activities - Establish strong working relationships and demonstrate professionalism with fellow employees, especially Operations Managers, Foremen & Crewmembers, and the Sales Team - Act as liaison between and coordinate with the following people/groups as needed to facilitate successful events: Operations and Sales Teams, Operations and Management, Other company divisions - Assist other team members as needed - Ability to travel between locations and sites, at times with limited notice - Availability after hours or on weekends, especially during peak season, at times with limited notice Required Qualifications: - Attention to detail - Ability to prioritize & multi-task - Computer literacy esp. Microsoft excel - Ability to communicate professionally through email/phone - Problem solving - Basic math Preferred Qualifications: - Bilingual Preferred Required Skills: Inventory Management, Point of Rental (POR) data management, Audit procedures, Warehouse management system, Microsoft Excel, Bilingual