Project Support Officer at Scottish… · Edinburgh

Help shape the learning and development experience of colleagues across the Scottish Government while building your own skills through a Modern Apprenticeship.

Help shape the learning and development experience of colleagues across the Scottish Government while building your own skills through a Modern Apprenticeship.

Join the Talent, Leadership and Learning Team within the Scottish Government as a Modern Apprentice. The team leads the delivery of learning, leadership and talent development opportunities that support colleagues across the organisation to build capability, maximise potential and deliver high-quality outcomes for Scotland.

As a Modern Apprentice, you will play an important role in supporting the day-to-day operation of the Capability and Talent function through a range of business support, coordination and administrative activities. You will help ensure the smooth delivery of learning and talent services while gaining valuable experience, developing transferable skills and working towards your Modern Apprenticeship qualification in a supportive and collaborative environment.

Responsibilities

Responsibilities:

• Monitor a number of team mailboxes, responding to all emails within an agreed timescale.
• Arrange course bookings via email and update the waiting-list spreadsheet accordingly.
• Collect, collate and present accessible data in the quarterly dashboard.
• Support team communications via Viva Engage posts and production of the quarterly newsletter.
• Maintenance of asset maintenance register for all of our learning content.
• Weekly review of new starts data and sending out ‘day 1’ email with information about induction.
• Manage and update events and team materials on Pathways (our learning platform).
• Distribute pre-work and evaluation for events and update attendance spreadsheet.
• Designated information management support officer (IMSO).
• Supporting the Business Manager with Purchase Order requests and finance monitoring/recording.
• Provide administrative support to Talent programmes as required.

Qualifications

Success profile:

Success profiles are specific to each job and they include the mix of behaviours and experience that candidates will be assessed on.

Experience:

• An understanding of IT systems, including Microsoft Office or similar.

Behaviours:

• Communicating and influencing – Level 1
• Working together – Level 1
• Managing a quality service – Level 1

You can find out more about Success Profiles Behaviours here Behaviour levels - Success profiles: candidate guide - gov.scot

How to apply:

Apply online, providing a CV and supporting statement (of no more than 750 words) providing evidence of how you meet the behaviours, experience and technical skills listed in the Success Profile above. Both the CV and the supporting statement provided will be assessed against the criteria for the role.

Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.

Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.

If invited for further assessment, this will consist of an interview and presentation.

Assessments are scheduled for w/c 7 December 2026 however this may be subject to change.

In the event of a high volume of applications, candidates will initially have their applications assessed against the Working Together criteria above. Candidates who pass this initial sift will then have their applications fully assessed against the remaining criteria.

In the event of a tied score at interview, performance against the Working Together criteria will be used to determine merit order.

Recruitment Principles:

As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases.

About us:

The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.

Our staff are part of the https://www.civil-service-careers.gov.uk/about-us/UK Civil Service, observing the https://www.gov.uk/government/publications/civil-service-code/the-civil-service-codeCivil Service Code and working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.

We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about https://www.jobs.gov.scot/what-we-offerwhat we offer.

As part of the UK Civil Service, we uphold the https://www.gov.scot/publications/recruitment-candidate-guide/pages/nationality-requirements/Civil Service Nationality Rules.

Working pattern:

Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role. From November 2026, the Scottish Government will require staff in hybrid-compatible roles to work in-person 40% of the time, either in an office or other agreed work location. If you have specific questions about the role you are applying for, please contact us.

Security checks:

Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).

You can find out more about BPSS on the https://www.gov.uk/government/publications/government-baseline-personnel-security-standardUK Government website, and read about the https://www.gov.uk/government/publications/vetting-explained-and-our-vetting-charter/the-vetting-charterGovernment Vetting Charter, or about all the different levels of security checks in our https://www.gov.scot/publications/recruitment-candidate-guide/pages/pre-employment-checks/Candidate Guide.

Internal candidates may need to gain higher security clearance than they currently hold if successful in their application.

Equality statement:

We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.

Find out more about our commitment to https://www.jobs.gov.scot/an-inclusive-organisationdiversity and how we offer and support https://www.jobs.gov.scot/requesting-adjustments-2recruitment adjustments for anyone who needs them.

Further information:

Find out more about our organisation, what we offer staff members and how to apply on our https://www.jobs.gov.scotCareers Website.

Read our https://www.gov.scot/publications/recruitment-candidate-guide/pages/introduction/Candidate Guide for further information on our recruitment and application processes.