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Office Manager at Scoro in Tallinn, Harju County, Estonia
Skills
Job Description
About the role
At Scoro, the office is where people come together to collaborate, celebrate, and connect. As our Office Manager, you’ll play a key role in shaping that everyday experience.
You’ll take ownership of our Tallinn office of 90 people and ensure everything runs smoothly behind the scenes. You’ll help create a positive atmosphere, support team events and celebrations, and make sure people feel good coming into the office. From facilities and supplies to vendors, maintenance, and workplace safety, you’ll keep the environment well-organized and ready for work.
You will be part of the People Operations team, working closely with colleagues across the business to support a great employee experience.
This role is a great fit for someone who is highly organized, solution-oriented, and enjoys working closely with people in a lively office environment. If this sounds like you, we’d love to hear from you.
What you’ll do
- Create a welcoming and positive office experience for Scoro’s employees and guests in our Tallinn office.
- Provide administrative and workplace support to our Riga office and remote teams.
- Keep our office running smoothly by overseeing facilities, supplies, maintenance, cleanliness, and relationships with service providers.
- Plan and coordinate memorable team events, celebrations, and office activities that strengthen our culture.
- Be the first point of contact for office-related questions, visitors, deliveries, and general external communication.
- Coordinate business travel, including flights, accommodation, and other travel arrangements.
- Ensure a safe, healthy, and well-organized work environment by managing workplace health & safety responsibilities and related documentation.
- Lead and improve office environment and workplace experience initiatives, continuously looking for ways to make Scoro an even better place to work.
- Support day-to-day administrative processes and jump in wherever an extra pair of hands is needed.
What we’re looking for
- Previous experience in office management, workplace experience, operations, or project coordination.
- A passion for creating a great employee experience and a positive office environment.
- Strong organizational skills with the ability to manage multiple priorities and keep things running smoothly.
- A warm, outgoing, and positive personality. You enjoy connecting with people and creating an environment where everyone feels included.
- A proactive, hands-on attitude. You take ownership, solve problems, and aren’t afraid to roll up your sleeves when needed.
- Strong communication and relationship-building skills with colleagues, guests, and external partners.
- Great attention to detail while never losing sight of the bigger picture.
- Confidence using digital tools and curiosity to improve processes through technology.
- Excellent written and spoken Estonian and English.
Here’s what awaits you at Scoro
- Possibility to Make an Impact: Be a part of a highly driven team working on a meaningful, globally used product that helps businesses streamline their workflows and achieve more.
- Stock Options Package: Be part of Scoro’s growth and share in our success.
- Health Benefits: Three paid medical days, health insurance or Stebby compensation, and mental health services.
- Great Office Environment: A modern and cosy, dog-friendly office in central Tallinn with a fully stocked kitchen, a balcony overlooking the Old Town, and plenty of space to collaborate and recharge.
- Annual Leave: over 5 weeks of paid time off with the freedom to use your vacation days flexibly, whether that’s a single day or a longer break.
- Loyalty Days: 1-5 extra holiday days per annum based on tenure.
- Continuous Learning: Invest in your growth with training, an individual budget for books and courses, and unlimited access to Udemy.
- Community and Activities: Connect with teammates through on-site and hybrid events, employee-led initiative groups, and fun sports activities.
- Global Gatherings: Meet the entire Scoro team at our bi-annual company-wide events in Tallinn.
- Unique Company Culture: A diverse international team where trust, teamwork, and laughter go hand in hand. Get a glimpse of the vibe onInstagram andScoro’s Blog.
The monthly gross salary range for this role is €2000–2200, depending on experience, skills, and overall fit.
What happens next
Send your application in English, and we’ll be in touch soon. We start screening candidates right away, so the sooner you apply, the better.
The interview stages are:
- Recruiter screening call (online)
- Hiring manager interview (office)
- Team meeting and Practical assignment (office)
- Cognitive Test - Tripod test (online)
If you're curious to learn more about our recruitment process and what we look for in candidates, check out our blog post:How We Recruit at Scoro: A Sneak Peek Inside.
Please know that at Scoro, we're an equal opportunity employer and value diversity in our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.