Elementary Secretary (Starts at $21.17 per… at SchoolSpring · Omaha

Summary: Omaha Public Schools is seeking an Elementary Secretary for Standing Bear Elementary. The role involves performing a variety of secretarial duties, managing office reception, and supporting communication between staff, students, and parents.

Responsibilities:
- Receives direction and support from Building Administration
- Responds to walk in, telephone, doorbell, and intercom customer services needs in a timely, positive, and responsive way
- Manages office reception area including sign-in, waiting area capacity, and escorting visitors
- Creates reports and records data as appropriate
- Creates spreadsheets, programs, rosters, certificates, lists, letters, and other word processing documents
- Works with staff to distribute student, parent, and staff communications through phone, email, US mail, and school messenger system
- Assists with coordination student drop off and pick up
- Completes copy requests for teachers and administrators as needed
- Uses intra-school communication systems including radio, intercom, various alarms, paging, etc. as required
- Uses mail merge function to create labels, certificates, mailings, and files regularly
- Processes free and reduced lunch applications
- Processes and files student and building facility forms as required
- Prepares daily announcements as directed
- Maintains conference room calendars
- Follows oral and written directions accurately
- Sorts and distributes USPS and interschool mail
- Assists with special projects as required
- Serves as a backup for other office staff

Required Qualifications:
- Bilingual in English and Spanish required
- A High School Diploma or GED equivalent is required
- Proficient PC computer knowledge is required
- Demonstrate proficiency of both English and Spanish languages to read and communicate with others
- Ability and patience to work with students and parents
- Demonstrate proficiency in the ability to take initiative and work independently
- Excellent organizational skills
- Demonstrate a positive attendance record and prior work history
- Excellent oral and written communication skills
- Displays a significant degree of professionalism and confidentiality
- Knowledge of OPS's mission, purpose, goals and the role of every employee in achieving each of them

Preferred Qualifications:
- Previous experience working in an office setting is preferred
- Previous experience working in a public school setting is preferred
- Knowledge of District computer software preferred

Required Skills: PC computer proficiency, Office equipment operation, Word processing, Spreadsheet creation, Mail merge, Data entry, Patience, Bilingual in English and Spanish