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Operations Assistant - EF Aswan at Save the… · Egypt

Mid LevelOn-siteFull-timeEgypt

Job Description

Operations Assistant - EF Aswan

Location: Egypt

TITLE: Operations Assistant (Pending Donor’s Approval)

TEAM/PROGRAMME: Program Operation Egypt Country Office

LOCATION: Aswan

GRADE: (5)

Contract Type: Fixed Term

CHILD SAFEGUARDING: (select only one)

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Project Assistant is responsible for project operations of project funded by Expertise France and will be based in Aswan. The project duration is two years targeting 3 locations, Aswan, Elminya and Kafr Elsheikh. The PM will manage the component related to the project in Aswan governorate only.

Save the Children aims to strengthen Egypt’s primary health care system in line with the Universal Health Insurance rollout, ensuring equitable access for vulnerable groups including refugees, migrants, women, and persons with disabilities. The project focuses on improving service quality and inclusivity through health system strengthening, community engagement, and innovative delivery models. The project will be implemented over a 24-month period in Aswan, Kafr El Sheikh and in Minya governorates. All proposed activities will be implemented in all three governorates, except for those under Output 1.2, which will mainly target refugees and migrants residing in Aswan. Key priorities include training community health workers with standardized, nationally endorsed guidelines to ensure consistent, high-quality care, and expanding inclusive health awareness and primary care services provision to build trust and improve access for underserved populations. In addition, Save the Children will establish community health committees and lead community campaigns to foster participation, accountability, and health-seeking behaviours. SC will also pilot a model to include refugees and migrants within the national UHIS in Egypt.

SCOPE OF ROLE:

Reports to: Project Manager

FIELD TRAVEL: The post holder would be required to travel at minimum 70% to the field sites located in Aswan

KEY AREAS OF ACCOUNTABILITY:

Project Implementation

· Ensure that activities are implemented in accordance to the Plan of Action (POA) and in timely manner and in line to project budget;

· Supporting project team with administrative and logistical services;

· Issuing payments to field teams and supervising the settlement of open advances;

· Keeping track of project expenses sheet and project financial documents;

· Monitoring cash flow;

· Assist the project manager in developing and monitoring the project financial offline trackers.

· Assist team in budget forecasting;

· Carry over all the procurement requests;

· Supporting the project team in organizing trainings, workshops and other events in the field; as deemed necessary;

· Support in coordinating meetings with stakeholder;

· Organize and maintain project files; maintain electronic and paper records;

· Maintain project stationeries supplies inventory;

· Acting as focal point with the following support units Finance, Admin and Supply Chain;

· Oversee the procurement process starting issuing and monitoring all the procurement requests ensuring the compliance and filing of required documents in accordance with the donor and SCI policies in collaboration with the procurement department. Follow up on vendor payments and purchase orders;

· Conduct any other tasks requested by Project Manager.

Reporting and documentation:

· Maintaining proper inventory records of project material and publication;

· Report weekly to line manager on tasks updates.

In case of Emergency:

· Promote children's rights, contributing to their well-being and protection in times of emergencies, guided by humanitarian principles and code of conduct.

· During emergencies, he/she should act in a way that facilitates SCI’s response to emergencies, giving priority to all assigned.

· Be prepared to support SCI interventions in response to emergencies and show needed flexibility

General:

· Demonstrate leadership in relation to Save the Children policies and practice with respect to safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

· Comply with Save the Children policies and practice with respect to safeguarding policy, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

· Embed counter-fraud and ethical controls in all operational processes, ensuring compliance with donor and legal requirements, while collaborating with Finance and Counter-Fraud teams to mitigate risks and conduct assessments for high-value programs.

· Ensure adherence to the Do No Harm principle across all coordination, planning, and implementation activities.

BEHAVIOURS (Values in Practice)

Accountability:

· holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

· holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

· sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

· widely shares their personal vision for Save the Children, engages and motivates others

· future orientated, thinks strategically and on a global scale.

Collaboration:

· builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

· values diversity, sees it as a source of competitive strength

· approachable, good listener, easy to talk to.

Creativity:

· develops and encourages new and innovative solutions

· willing to take disciplined risks.

Integrity:

· honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

Bachelor’s degree or equivalent in; Commerce, Political Science or any other related studies.

EXPERIENCE AND SKILLS

· Relevant university degree with a minimum of 2-3 years of successful experience in project implementation with a reputed organization or NGO.

· Proven knowledge and skills in project planning, implementation, monitoring and evaluation.

· Good knowledge and familiarity of reporting mechanisms and styles.

· Highly developed interpersonal and communication skills including influencing and negotiation.

· Strong organisational and time management skills.

· Experience in financial accounting and administration (preferably in similar setting).

· Very good knowledge of Microsoft office, particularly Word, Excel, Outlook, Power Point

· Good working knowledge of English and Arabic (reading and writing)

· Good knowledge of child safeguarding will be an added advantage

Commitment to Save the Children values

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.