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Athletics Business Operations Specialist-… at San Jose… · Long Beach
Skills
Job Description
Join the vibrant community at California State University, Long Beach (CSULB)!
Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.
As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.
Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer.
Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth.
Job Summary
Under the direct supervision of the Assistant Athletic Director, Internal Operations, the Athletics Business Operations Specialist performs recurring professional and administrative work supporting the Athletics Business Office. The position processes and reconciles financial, travel, procurement, payment, and related operational transactions; provides responsive service to coaches, staff, student-athletes, campus partners, and vendors, supports routine human resources functions; and maintains complete and accurate documentation in accordance with University, CSU, NCAA, conference, and department requirements. The position is responsible for documenting, tracking, and following up on day-to-day activities that promote fiscal accountability, operational efficiency, effective internal controls, and quality service delivery.
Key Responsibilities
- Financial Operations, Travel, and Operational Support. Process and reconcile financial transactions, including ProCard and other credit card activity, invoices, payment requests, journal entries, deposits, reimbursements, and other daily Business Office transactions.
- Procurement, Contracts, and Vendor Operations. Serve as the Athletics departmental subject matter resource for CSUBuy by supporting users with requisitions, purchase orders, procurement procedures, and invoice processing in coordination with campus partners.
- General Administrative Support. Provide day-to-day administrative and operational support to athletic programs, the Business Office, and department-wide initiatives.
- Business Procedures, Compliance, and Audit Support. Assist with ensuring that financial transactions and operational activities comply with NCAA, conference, University, Foundation, state, and Athletics policies and procedures.
- Systems, Subject Matter Expertise, and Process Coordination. Serve as a departmental resource for established Athletics Business Office processes, procedures, and related business systems.
- Communication, Collaboration, and Workplace Culture. Provide customer service and Business Office support to coaches, staff, student-athletes, campus departments, vendors, and external partners.
Department
Athletics
Time Base
1.0 time-base, 40 hours per week.
Duration of Appointment
This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Classification
Athletics Administration Professional I
Compensation
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
- Hiring Range: The hiring range for this position is $4,482 (Step #1) - $5,357 (Step #10) per month commensurate with candidate's education, experience, skills, and training.
- CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,482 (Step #1) - $6,530 (Step #20) per month.
Benefits
At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.
To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:
- Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
- Health Coverage: A variety of medical, dental, and vision plans.
- Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
- Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
- Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
- Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.
Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to their position. Additionally, the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements base salary.
Knowledge, Skills, and Abilities
The ideal candidate will have general knowledge of financial record-keeping methods, transaction processing, reconciliation, procurement, travel, and payment procedures. ability to interpret and apply established written rules, regulations, policies, procedures, and deadlines; recognize exceptions; and escalate matters requiring higher-level review, ability to work accurately with numbers, account codes, supporting documentation, electronic records, and financial or administrative systems, ability to organize and prioritize multiple recurring transactions and deadlines in a fast-paced environment, strong written, verbal, customer service, and interpersonal communication skills, ability to work independently and collaboratively with a service-oriented approach and exercise sound judgment within established procedures. The ideal candidate will also have the ability to learn and appropriately use Concur Travel & Expense, CSUBuy, PeopleSoft, Teamworks, SharePoint, Microsoft Office, and other relevant software, ability to maintain confidentiality, safeguard University resources, and handle sensitive financial and personnel information, ability to guide and train others on established transaction and travel procedures, demonstrated inclusive behaviors and commitment to a respectful, safe, and healthy working and learning environment, and must maintain knowledge of and compliance with relevant NCAA and conference rules and report concerns or violations to the CSULB Athletics NCAA Compliance Officer.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
Equivalent to a bachelor’s degree in a related field required.
Application Procedures
Click “Apply Now” to complete the CSULB Online Employment Application.
Please fill out the application completely. It is important that all sections of the online application are completed fully and accurately. Be sure to include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Physical Summary
Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less).
Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.
Medium work - Job involves lifting heavy weight objects (20-40 pounds) and/or 20% - 40% of the job involves standing, squatting, kneeling, or walking. May require pushing or pulling objects within the weight limits.
Heavy work - Job involves lifting more than 40 pounds. Approximately half of the incumbent's time will be spent walking, standing, squatting, kneeling, or climbing.
Additional Information
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.
Equal Employment Statement
Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Accommodations
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.