Payroll & Benefits Accountant at Sacramento… · Sacramento

Summary: Sacramento Steps Forward (SSF) is dedicated to resolving homelessness through leadership and community engagement. They are seeking a Payroll and Benefits Accountant responsible for accurate payroll processing, compliance with regulations, and managing payroll-related inquiries. The role involves ensuring timely payroll transactions, tax filings, and collaboration with various stakeholders. Responsibilities: - Manages payroll workflows to ensure all payroll transactions are processed and recorded accurately and in a timely manner - Processes semi-monthly payroll transactions - Reconciles payroll prior to transmission and validates payroll reports - Serves as the primary contact with the payroll vendor and account representative regarding payroll-related matters - Ensures proper tax treatment and processing of wages, employer-paid benefits, garnishments and other payroll-related transactions - Monitors and ensures timely filing and payment of federal, state, and local payroll taxes - Processes quarterly filings with the Washington State Department of Labor & Industries and other required agencies - Calculates and processes employee garnishments in compliance with applicable regulations - Obtains and maintains required approvals for non-standard payments, including retroactive pay, stipends, and manual checks - Assists with the accurate and timely preparation and distribution of Forms W-2 and 1099 - Calculates and records accruals related to payroll and non-standard compensation payments - Processes manual payroll checks as needed - Reviews, updates, and reconciles payroll vendor invoices and statements - Serves as the primary contact for payroll, timekeeping, and attendance-related questions and inquiries - Provides payroll and timekeeping training to new employees - Develops ad hoc financial and operational reports as needed - Processes and updates employee wages, hours, tax withholdings, garnishments, retirement contributions, and benefit deductions within the payroll system - Performs a secondary review of payroll transactions entered by Human Resources - Monitors changes in payroll laws, regulations, and compliance requirements, including wage and hour laws, payroll tax regulations, garnishments, retirement plans, and benefit deductions - Prepares and submits required reports and payments to government agencies, insurance carriers, retirement plan administrators, and other applicable organizations - Maintains the Time and Attendance system, including employee setup, audits, and termination processing - Performs annual 401(k) audit and reporting activities - Submits new hires, terminations, and employee changes to the 401(k) provider and updates payroll records accordingly - Reconciles benefit invoices to payroll records and coordinates with Human Resources, Benefits, Accounting, vendors, and carriers to resolve discrepancies and facilitate payment processing - Supports annual open enrollment activities by updating payroll deductions and ensuring accurate payroll system setup - Assists with benefits audits, retirement plan audits, and other compliance-related reporting requirements - Maintains payroll, benefits, and retirement plan records in accordance with organizational policies and applicable regulations - Assists Human Resources with the annual Workers' Compensation audit - Maintains confidentiality of employee payroll, benefits, and personnel information - Collaborates effectively with employees, management, vendors, and external partners to support payroll, benefits administration, and related operational functions Required Qualifications: - Knowledge of accounting processes, specifically related to payroll and benefits - Experience with QuickBooks and ADP - Experience working in a nonprofit organization - Basic knowledge of applicable Federal, State HR/Payroll laws and IRS regulations that impact payroll - Excellent processing skills and strong attention to detail - Ability to meet deadlines - Excellent written and oral communication skills - Self-motivated, independent, cooperative, flexible, creative, and responsible - Must be detail oriented and comfortable working in a changing environment - Ability and experience working as a member of a team - Must possess excellent organizational skills and be extremely flexible to meet customer demands, in addition to being able to work independently and prioritize multiple tasks in a changing environment with a high degree of accuracy - Skilled in the use of Microsoft Office Suite including Word, Excel and Outlook - Associate's degree (A.A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience - Prior experience with HR/ Payroll ERP, time and general ledger systems - Current knowledge and experience with ADP Required Skills: Payroll processing, Benefits administration, QuickBooks, ADP, Federal payroll tax regulations, State payroll tax regulations, IRS regulations, Time and Attendance systems, Microsoft Word, Microsoft Excel, Microsoft Outlook Benefits: Temporary employees are not eligible for vacation accrual or paid holidays., This position will include accrued sick leave in accordance with applicable law., Temporary employees working at least 30 hours per week are eligible for benefits in accordance with organizational policy and applicable law., Temporary employees working less than 30 hours per week are not eligible for benefits.