About us

Ruby Labs is a leading tech company that creates and operates innovative consumer products. We offer a diverse range of opportunities across the health, education, and entertainment industries. Our innovative teams are driving the future of consumer-led products, and we're always looking for passionate individuals to join us. Learn more about our story at: https://rubylabs.com/about-us/

About the Role

We are looking for a highly organized Project Owner to own execution quality across one of our D2C subscription products. You will be fully responsible for keeping every workstream moving to standard - setting priorities with stakeholders, translating them into clear technical tasks, driving delivery across product, engineering, design, data, and marketing, and taking direct ownership of projects that have no dedicated owner.

This is a high-accountability role suited for someone who treats "almost done" as not done. We hold a high bar: clear tickets, honest timelines, and work shipped to standard. You will inspect the work, keep the team moving when pace or quality slips, and close gaps yourself when a project falls between roles.

Responsibilities

Execution Ownership & Process

• Set priorities together with stakeholders and maintain a single, agreed backlog
• Own the delivery pipeline end to end, from prioritized backlog to verified release
• Define and enforce processes, definitions of done, and quality standards across all workstreams
• Drive sprint planning, task tracking, and follow-through so nothing stalls silently
• Identify process bottlenecks and fix them with structure, not workarounds

Task Definition & Technical Clarity

• Translate product and business priorities into precise, developer-ready technical tasks
• Write specs with clear acceptance criteria, edge cases, and measurable outcomes
• Partner with engineering to scope, estimate, and sequence work realistically
• Use AI tools daily to accelerate spec writing, analysis, and QA - and spread what works across the team
• Verify delivered work against spec before it ships — and reject what falls short

Standards & Team Accountability

• Hold every contributor to explicit quality and deadline expectations
• Push pace and raise the bar when execution drifts, directly and constructively
• Run reviews and retros that convert misses into changed processes
• Institutionalize best practices so quality does not depend on individual heroics

Cross-functional & Unowned Projects

• Take direct ownership of initiatives that lack a dedicated owner and drive them to completion
• Coordinate across product, engineering, design, data, and marketing to unblock dependencies
• Collaborate with the Managing Director to align execution priorities with business goals
• Keep stakeholders informed with concise, honest status reporting

Qualifications

Must-Have Experience

• 3+ years as a Project Owner, Product Manager, or Delivery/Project Lead on a live software product
• Proven track record writing technical tasks and specs that engineers execute without back-and-forth
• Experience running agile delivery processes (backlog management, sprints, releases) end to end
• Demonstrated ability to build processes, checklists, and quality standards - not just follow them
• Experience holding cross-functional contributors accountable for deadlines and quality
• Working technical fluency: able to discuss implementation trade-offs with engineers credibly
• Advanced, daily use of AI tools (LLMs, agents, AI-assisted workflows) to accelerate specs, analysis, and delivery - with command of standard task-management tooling (Jira, Linear, Notion, or equivalent)

Leadership Attributes

• Highly structured operator - you build systems that make quality repeatable
• Comfortable giving direct, specific feedback and enforcing standards without drama
• Bias to ownership: picks up unclaimed problems instead of waiting for assignment
• Detail-obsessed about the work itself - reads the ticket, tests the feature, checks the numbers
• Clear, direct communicator who operates effectively in a remote environment

Location

Ruby Labs operates within the CET (Central European Time) zone. Applicants from any country are welcome to apply for the position as long as they are located within approximately ± 4 hours of CET. This ensures optimal collaboration and communication during working hours.

Benefits

Discover the perks of being part of our vibrant team! We offer:

• Remote Work Environment: Embrace the freedom to work from anywhere, anytime, promoting a healthy work-life balance.
• Unlimited PTO: Enjoy unlimited paid time off to recharge and prioritize your well-being, without counting days.
• Paid National Holidays: Celebrate and relax on national holidays with paid time off to unwind and recharge.
• Company-provided MacBook: Experience seamless productivity with top-notch Apple MacBooks provided to all employees who need them.
• Flexible Independent Contractor Agreement: Unlock the benefits of flexibility, autonomy, and entrepreneurial opportunities. Benefit from tax advantages, networking opportunities, reduced employment obligations, and the freedom to work from anywhere. Read more about it here: https://docs.google.com/document/d/1nkrN76JlZkbKj9WSOhlT1_mni_CZeDkHdwfIjPXVwvk/preview?tab=t.0#heading=h.ndsdl4wapxtt

Be part of our fast-growing team and seize this excellent opportunity for personal and professional growth!

Interview Process

After submitting your application, we conduct a thorough review which typically takes 3 to 5 days, but may occasionally take longer due to the volume of applications received. If we see a potential fit, we proceed with the following steps:

• Recruiter Screening (40 minutes)
• Technical Interview (90 minutes)
• Final Interview (60 minutes)

Life at Ruby Labs

At Ruby Labs, we move fast, aim high, and expect the same from our team. We’re not here to play small—we’re here to build, grow, and win. That means we look for people who are ambitious, driven, and ready to give their best every single day.

This is a place for individuals who thrive under pressure, embrace challenges, and see opportunity in every obstacle. If you’re hungry to achieve, motivated by impact, and want to grow at the speed of your own ambition, Ruby Labs offers the platform to make it happen.

Here, effort is matched with reward. We recognize those who go all in and deliver results, and we create space for people who want more—more responsibility, more growth, and more success.

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