Administrative Assistant at Rooftop Solutions in Naperville, IL

Summary: Rooftop Solutions is seeking a dependable and organized Administrative Assistant to support their Accounting and Operations departments. The successful candidate will assist with daily accounting functions and help coordinate field service activities, ensuring projects are organized and teams operate efficiently. Responsibilities: - Process accounts payable and assist with vendor payments - Support collections efforts and follow up on outstanding invoices - Perform data entry with accuracy - Generate customer invoices and assist with billing activities - Assist with routine accounting tasks - Provide administrative support to the accounting team as needed - Assist the Operations Manager with day-to-day administrative tasks - Schedule and coordinate service appointments for field technicians - Communicate with customers regarding upcoming service visits - Maintain Certificates of Insurance (COIs) and ensure documentation remains current - Manage roof access authorizations and related customer requirements - Assist with special projects and administrative initiatives Required Qualifications: - Experience with QuickBooks - Strong organizational skills and attention to detail - Excellent verbal and written communication skills - Proficiency in Microsoft Office, including Outlook, Excel, and Word - Ability to prioritize multiple tasks and meet deadlines - Strong problem-solving skills and a proactive attitude - Comfortable working independently and as part of a team Preferred Qualifications: - Previous administrative assistant, office administration, or accounting support experience preferred - Experience in HubSpot, Zoom, Filemaker, and/or Adobe Suite is a plus Required Skills: QuickBooks, Microsoft Outlook, Microsoft Excel, Microsoft Word Benefits: Competitive compensation, Paid time off and holidays, Health insurance benefits, Opportunities for professional growth and development, Collaborative and supportive team environment, 401(k), 401(k) matching, Dental insurance, Flexible spending account, Health insurance, Life insurance, Paid time off, Vision insurance