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HR Operations & Admin Executive at Richemont in SINGAPORE
Job Description
HR Operations & Admin Executive
Location: SINGAPORE · On-Site
Richemont, one of the world leaders in the luxury sector, has various Houses specializing in jewelry, watches and high-end accessories. Each Maison proudly embodies a tradition of style, quality and craftsmanship and Richemont strives to preserve the heritage and identity specific to each of them. At the same time, we are committed to innovating and designing new products in line with the values of our Houses, through a process of permanent creativity.
YOUR MISSION
The HR Operations & Admin Executive (1 year-contract) will play a key role in providing end-to-end HR operational support across assigned Richemont Maisons. Covering the full spectrum of employee lifecycle administration, payroll coordination, HRIS data management, and statutory compliance, the incumbent ensures smooth, high-standard HR service delivery to both corporate and retail teams. In addition, this role acts as an operational partner to Maison HR Business Partners and actively contributes to local and regional HR projects.
KEY RESPONSIBILITIES
Employee Life Cycle & HRIS
- Prepare employee on-boarding and off-boarding processes, coordinate pre-boarding arrangements to ensure smooth onboarding experience for new hires.
- To maintain smooth running of the Human Resources Information System (Workday & SAP)
- To monitor timely update of personnel records (personal details, position, salary, appraisal outcomes, leave records, training and awards)
- To manage SAP Group HR reports
Compensation and Benefits/Payroll
- Coordinate with payroll on monthly payroll variables, ensuring accurate and timely payment of salaries, overtime, variable compensation and other payments
- Support annual salary review, bonus payout and other compensation-related exercises
- Administer employee benefits, insurance enrolment and claims, where applicable
- Support pay adjustment, bonus and any ad-hoc payment exercise
- Understand the processes behind payroll related matters and support where necessary
- Prepare monthly headcount reports and surveys as required
Employee Relations and engagement
- Foster a conducive working environment through employee relations activities and communication
- Assist with the organisation of HR spearheaded engagement events including Annual Dinners, Festive celebrations etc
Projects/ Vendor
- Participate in regional or market-wide HR operational initiatives and projects as assigned, such as HRIS enhancements, system migrations, and workflow automation.
- Manage multiple vendors for different HR processes in relation to payroll, benefits administration and local legislations
Administration
- Act as the main support for the HR Director for administrative matters including calendar and claims management as well as coordinating travel arrangements
- Ensure the consistency and maintenance of the employee P-filing system
- Be the HR Operations point of contact for Purchase Order and Vendor Creation processes
- Assist and submit Government Claims and Grants as required
- Any other ad-hoc duties assigned as assigned
REQUIREMENTS
- Digital & Analytical Tools: Advanced proficiency in Microsoft Office Suite, particularly Excel (e.g., VLOOKUP/XLOOKUP, Pivot Tables, data reconciliation for payroll and headcount reporting) and PowerPoint for clear operational presentations. Familiarity with modern collaboration platforms (MS Teams, SharePoint) and HRIS platforms is an advantage.
- Local Labor Compliance & Statutory Knowledge: Sound understanding of the Singapore Employment Act and Ministry of Manpower (MOM) guidelines.
- Stakeholder Management & Advisory: Exceptional interpersonal and communication skills, with a proven ability to partner effectively.
- Data Integrity & Confidentiality: Meticulous attention to detail with a commitment to confidentiality, discretion, and compliance with the Personal Data Protection Act (PDPA) when handling sensitive employee records and compensation data.
- Agility & Ownership: A self-starter with strong operational ownership, sound problem-solving abilities, and high adaptability to shifting priorities.
SCOPE
- Geographical coverage: Singapore (Malaysia, Thailand & Australia for alignment of initiatives & policies etc)
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