Project Coordinator - Technology at Rhodium… · Calgary

ROLE SUMMARY

The Project Coordinator – Technology supports multiple client engagements across Rhodium Digital’s consulting practices and technology platforms. Working with Project Managers, consultants, technical teams, and client stakeholders, the role keeps complex projects organized, documented, coordinated, and progressing against agreed plans.

This position is suited to an organized, technically curious professional who can translate project activity into accurate schedules, governance records, status reporting, and dependable follow-up. The role supports projects spanning enterprise resource planning, systems integration, automation, finance transformation, data and analytics, artificial intelligence, and broader digital transformation.

KEY RESPONSIBILITIES

Project Coordination and Governance

• Support Project Managers and consulting teams in coordinating technology and transformation engagements.
• Maintain project plans, schedules, milestones, deliverables, dependencies, budgets, and resource assignments.
• Apply Rhodium Digital’s PLATINUM methodology and associated governance standards throughout delivery.
• Maintain RAID logs, action registers, decision logs, RACI matrices, status reports, meeting records, and project repositories.
• Track actions, risks, issues, dependencies, decisions, and commitments, and follow up with accountable owners.
• Support scope, schedule, budget, and change tracking, escalating emerging risks, resource constraints, and delivery concerns.
• Ensure project information is current, accurate, organized, accessible, and suitable for client and leadership review.

Stakeholder and Client Coordination

• Coordinate client meetings, workshops, governance sessions, steering committees, and internal delivery meetings.
• Prepare agendas, meeting materials, status updates, presentations, and supporting documentation.
• Capture decisions, action items, owners, and due dates, and ensure appropriate follow-up occurs.
• Coordinate communications among client stakeholders, consultants, developers, integration specialists, data teams, finance resources, and Rhodium Digital leadership.
• Support executive and operational reporting and communicate professionally regarding schedules, deliverables, dependencies, and upcoming activities.

Delivery and Implementation Support

• Coordinate activities across functional consultants, technical resources, developers, integration specialists, data and analytics teams, finance professionals, and client resources.
• Support requirements for workshops, solution design activities, testing cycles, User Acceptance Testing, defect tracking, and resolution follow-up.
• Assist with implementation schedules, deployment plans, cutover activities, readiness reviews, and go-live coordination.
• Track deliverables, reviews, approvals, and client signoffs.
• Support project onboarding, documentation management, resource scheduling, project closeout, post-implementation stabilization, and transition activities.

Business Readiness and Continuous Improvement

• Track business process changes, organizational impacts, training requirements, communications, and implementation of readiness dependencies.
• Coordinate with client stakeholders and change resources to align readiness activities with project timelines. This role coordinates and integrates change activities but does not directly deliver organizational change management services.
• Contribute to Rhodium Digital’s project tools, templates, governance standards, and PLATINUM delivery framework.
• Participate in retrospectives, internal knowledge sharing, and improvements to project administration, reporting, and delivery consistency.

Technical Qualifications and Background

The successful candidate should bring practical exposure to technology-enabled project delivery, not only general administrative coordination.

• Experience supporting technology consulting, enterprise software implementation, ERP, systems integration, automation, data, finance transformation, or other complex business systems projects.
• Working understanding of a typical implementation lifecycle, including discovery, requirements, solution design, configuration or development, testing, UAT, deployment, cutover, go-live, stabilization, and closeout.
• Ability to coordinate effectively with functional consultants, solution architects, developers, integration specialists, data professionals, business analysts, and client subject-matter experts.
• Experience maintaining technical and project artefacts such as RAID logs, RACI matrices, requirements trackers, test plans, defect logs, cutover checklists, decision records, and implementation schedules.
• Comfort learning unfamiliar enterprise applications, integrations, data flows, business processes, and technical terminology quickly.
• Strong working knowledge of Microsoft Excel, Word, PowerPoint, Outlook, and Teams. Experience with Microsoft Project, Planner, SharePoint, or comparable project collaboration tools is an asset.
• Familiarity with data, reporting, business intelligence, API or systems integration concepts, workflow automation, and enterprise application environments is preferred.

Education and Experience

• Post-secondary diploma or degree in information technology, computer science, business technology management, project management, business administration, finance, accounting, engineering, or a related field, or equivalent relevant experience.
• 2–5 years of experience in project coordination, PMO support, implementation coordination, business analysis support, or technology consulting delivery.
• Demonstrated experience supporting multiple concurrent projects, stakeholders, deadlines, and workstreams in a client-facing or project-based environment.
• Experience in professional services, enterprise software, engineering, environmental consulting, architecture, construction, or another project-based organization is preferred.

Platform and Industry Experience Preferred

• Deltek Vantagepoint or Deltek Vision, including implementation, administration, reporting, or project delivery exposure.
• Workato or another integration platform-as-a-service or workflow automation platform.
• Microsoft Power BI, Microsoft Dynamics 365 Business Central, CRM, HRIS, enterprise reporting, or data and analytics environments.
• Artificial intelligence or emerging technology initiatives, including coordination of pilots, governance, testing, or implementation of readiness.
• Finance and accounting transformation, operational improvement, or business process redesign.

Professional Qualifications

• CAPM, PRINCE2 Foundation, PMP coursework, or comparable project management education is preferred.
• Agile, Scrum, ITIL, business analysis, change management, or technology platform training is an asset.
• Formal certification is not required where the candidate demonstrates strong implementation experience, technical aptitude, and disciplined project governance.

Core Competencies

• Exceptional organization, attention to detail, and follow-through.
• Clear, confident, and professional, written, and verbal communication.
• Ability to manage competing priorities independently while contributing effectively within collaborative project teams.
• Sound judgement when identifying risks, clarifying ownership, escalating concerns, and protecting delivery commitments.
• Curiosity, accountability, adaptability, and genuine interest in technology-enabled business transformation.

About Rhodium Digital

Rhodium Digital is a growing technology and management consulting firm operating across Canada, the United States, and the United Kingdom. Our work spans enterprise technology, Deltek Vantagepoint, systems integration and automation, Microsoft technologies, finance and operational transformation, data and analytics, and emerging artificial intelligence solutions.

We help organizations modernize how work is performed, improve how their businesses operate, and create environments where people want to work, grow, and contribute. Strong delivery is grounded in clear communication, curiosity, operational maturity, accountability, and leadership.

Benefits

• Dental, extended health, disability, and life insurance
• Flexible schedule and hybrid work arrangement
• RRSP matching
• Work from Home / Hybrid in Calgary
• Mileage reimbursement where applicable

Pay: $65,000.00-$85,000.00 per year

Benefits:

• Company events
• Paid time off
• RRSP match
• Work from home

Ability to commute/relocate:

• Calgary, AB T2P 0P7: reliably commute or plan to relocate before starting work (preferred)

Experience:

• Project coordination: 2 years (required)

Language:

• English (required)

Willingness to travel:

• 25% (required)

Work Location: Hybrid remote in Calgary, AB T2P 0P7