Executive Personal Assistant at RecruitMyMom · Cape Town

Operating directly alongside executive leadership within a prestigious property and development firm, this full-time on-site role is pivotal to ensuring the seamless execution of both high-level business operations and complex personal affairs. The position offers the opportunity to drive efficiency, oversee high-value residential property portfolios, and manage complex logistics with absolute discretion. Working standard office hours from 08h00 to 17h30 (Monday to Friday, with occasional after-hours support), this role serves as the trusted backbone to executive leadership in Sea Point.

Key Responsibilities

• Executive Liaison & Administrative Management: Provide high-level, discreet support to the CEO, efficiently managing complex diaries, schedules, appointments, and executive commitments.
• Travel & Itinerary Coordination: Plan and execute comprehensive domestic and international travel arrangements, including flights, luxury accommodation, visas, and detailed itineraries.
• Portfolio & Renovations Oversight: Oversee and manage personal residential property portfolios, coordinating contractors, security, supplies, maintenance, repairs, and property development projects.
• Communication & Correspondence: Screen, filter, and handle all incoming emails, correspondence, and stakeholder queries with utmost confidentiality and professionalism.
• Financial Administration Support: Assist with executive financial administration, tracking expenses, processing invoices, and managing personal accounts.
• Lifestyle & Operational Support: Coordinate high-profile events, functions, personal activities, household shopping, vendor management, and stock deliveries while proactively anticipating executive needs.

Requirements

Grade 12

Relevant tertiary qualification in Office Management, Business Administration, or a related field.

Proven track record of at least 5 years solid experience as a senior Executive Personal Assistant supporting high-profile executives or business leaders

• Exceptional organisational, time-management, and multi-tasking capabilities with meticulous attention to detail.
• Outstanding written and verbal communication skills in English.
• Technical proficiency in standard office productivity software.
• Valid South African driver’s licence and reliable personal vehicle.
• Polished, professional demeanour with unquestionable integrity and discretion.
• Ability to work independently, make sound decisions, and remain composed under pressure.

Required Software Skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Google Workspace / Cloud-based tools

Benefits

• On-site
• Sea Point, Cape Town

Employment Type

• Permanent Full-Time (Monday to Friday 08h00 – 17h30, with occasional availability after 17h30)