Executive Assistant at Rebel Studio in Mandaue City

Executive Assistant
Full time
On-site (Mandaue City)

We are seeking a highly capable, organized, and trustworthy Executive Assistant to provide trusted administrative, financial, and operational support to a businesswoman overseeing multiple companies. This is a hands-on role for someone who can manage a wide range of responsibilities, coordinate across different businesses, and ensure that priorities, commitments, and important details are handled efficiently.

The ideal candidate is proactive, resourceful, and highly dependable, with strong judgment and the ability to work independently. We are looking for someone who can anticipate needs, take ownership of tasks, follow through without constant supervision, and confidently solve problems as they arise.

This position requires a high level of trust, confidentiality, accountability, and attention to detail. The successful candidate will become a key support to management and must be comfortable working in a fast-paced environment where priorities can change and multiple matters need to be managed at the same time.

Qualifications:

• 3+ years of relevant experience in executive assistance, secretarial, administrative, or office support roles.
• Basic accounting and bookkeeping experience, including handling financial records and documentation.
• Strong Excel/Google Sheets skills, including formulas, calculations, data entry, and organizing financial information.
• Excellent organizational and time-management skills, with strong attention to detail and accuracy.
• Proactive and accountable, with the ability to manage tasks from start to finish without constant supervision or reminders.
• Strong follow-through, with the ability to anticipate needs, identify issues, and ensure pending matters are resolved.
• Excellent written, verbal, and coordination skills, with the ability to communicate professionally with staff, suppliers, and business contacts.
• Ability to prioritize and manage multiple responsibilities efficiently in a fast-paced environment.
• Resourceful and solution-oriented, with the initiative and confidence to work independently and solve problems without being told every step.
• Highly trustworthy and discreet, with the ability to handle confidential and financial information professionally.
• Proficient in MS Office, Google Workspace, email, and calendar management.
• Able to provide administrative, financial, and operational support to management and coordinate effectively across multiple business activities.
• Willing to work on-site in Mandaue City

Work Location: In person