Onsite Assistant Community Association… at RealManage · Sunrise

Summary: RealManage is a dynamic, technology-driven HOA management company that is rapidly expanding and fostering a supportive company culture. They are seeking a part-time Onsite Assistant Community Association Manager to assist with day-to-day operations of the community, including managing records, preparing meeting materials, and coordinating with board members. Responsibilities: - Deed Restriction Letters: Produce and track letters based on the site inspections. Maintain violation log, both active and resolved - Renewals: Track expiration dates on all agreements for assigned associations (landscape maintenance, pool maintenance, janitorial, etc.), solicit bids for renewal, renew the agreements with current vendor if requested and/or assist the bid packet preparation. Insure that all agreements are fully executed and are appropriately filed - Meeting Notice Preparation: Assist with the preparation of the Board Meeting Packets and Annual Members Meeting Packets in accordance with the association’s bylaw notice requirements - Attendance at Meetings: Attend Board Meetings and Annual Members Meetings as needed to assist the Association Manager and to record minutes - Prepare Minutes: Draft meeting minutes and make additions/changes as directed by the Association Manager and Board Members for assigned associations. Manage the approval process of the minutes by the Association Manager and circulate to the Board of Directors within thirty days of the meeting - New Board Member Packets: Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the Annual Members Meeting - Maintenance of Corporate Records: Maintain and update the corporate records and minutes books for assigned associations - Committee Coordination: Manage the volunteer process for assigned associations and maintain a data file of volunteers for each committee and manage committee requests - Filing: Set up files for new associations as assigned and maintain association files per standard office procedures - Research and Coordination: Assist the Association Manager with researching resident requests, securing locations and dates for meetings - This description is not intended to be an exhaustive list of duties. Responsibilities may evolve based on community needs. Reasonable accommodation may be made to enable qualified individuals to perform the essential functions of this position Required Qualifications: - 1 year of apartment, commercial or property management experience required - Microsoft Office products - Communication skills - Attention to detail - Service orientation - Responsiveness and follow up - Multi-tasking - Ability to handle multiple tasks/situations at one time - Ability to sit for prolonged periods at a desk and work on a computer - Ability to occasionally stand, walk, bend, or reach as needed - Ability to lift or move objects up to 10–15 pounds (e.g., files, office supplies) - Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipment - Visual acuity to read printed materials, spreadsheets, and computer screens - Hearing and speech ability to communicate effectively in person, by phone, and in virtual meetings - Ability to work in a standard office environment with moderate noise levels - Ability to work a standard schedule, with occasional extended hours as required Preferred Qualifications: - Previous Homeowner Association (HOA) management experience strongly desired Required Skills: Apartment management, Commercial property management, Homeowner Association (HOA) management, Microsoft Office, Service orientation