Administrative Assistant at Raymond West in Phoenix, AZ

Summary: Raymond West provides end-to-end warehouse solutions, including lift trucks, racking, conveyor, dock and door, rentals, parts, and service. The Administrative Assistant supports operational and service departments by maintaining records, preparing reports, coordinating meetings and vendors, managing communications and help desk tickets, and performing general clerical and accounting-related tasks.

Responsibilities:
- Maintain organized documentation for ongoing projects and initiatives for the supporting department
- Maintain and keep up-to-date department records and files
- Compile data and prepare reports for departmental leadership
- Monitor progress on department projects and escalate issues to management as needed
- Handle sensitive information with discretion and maintain strict confidentiality
- Schedule meetings and coordinate logistics, including room reservations and refreshments
- Draft, format, and distribute correspondence on behalf of department leadership
- Review and route incoming mail to appropriate recipients
- Receive and direct incoming phone calls for department management
- Schedule and coordinate with vendors for company projects and services
- Submit and track departmental purchase requisitions
- Manage and direct help desk tickets via the FreshService portal
- Support special accounting, financial, or administrative projects as assigned
- Perform general administrative and clerical tasks to support departmental operations
- Assist department staff with workload coverage during PTO, LOA, or other absences
- Assist with other duties as assigned by leadership

Required Qualifications:
- Excellent written and verbal communication skills
- Be able to communicate with all levels of employees, customers, and manufacturers both verbally and in writing
- Excellent Organizational Time Management skills
- Proficient in Microsoft Office Suite and similar software
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
- Ability to speak effectively before groups of customers or employees of the organization
- Must be able to maintain effective working relationships with employees, Co-workers, and Managers in other departments
- Must be willing to work off-hours as specific needs dictate and willing to assume more responsibility as required
- Possess strong business math skills
- Possess effective listening and questioning skills
- Present a clean, neat professional appearance
- Be able to manage time effectively
- Maintain a professional attitude in all matters
- Be willing and able to learn quickly and perform accurately and neatly with a degree of flexibility
- Motivated to continuous self-development and training
- Self-confident and able to work with minimum supervision
- Must possess a High School Diploma or GED
- Position is desk-bound, and work is performed in an office
- Prolonged periods of sitting at a desk and working on a computer
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
- Occasionally required to climb or balance and stoop, kneel, crouch, or crawl
- Occasionally required to lift and/or move up to 25 pounds

Required Skills: Microsoft Office Suite, General Accounting, Business Math, Relationship Management, Written and Verbal Communication

Benefits: Medical insurance, Dental insurance, Vision insurance, 401k with company match, Flexible spending accounts, Disability insurance, Life insurance, Personal time off, Holiday pay, A great team to work with