Staff Accounts Payable Production at Publicis Groupe · San José

Company Description

Re:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

Overview

Register in the system all the invoices of media, expenses, production and intercompany, all the Journal Entries of vendor and payment all the invoices for vendor (Production, Media and Expenses), all payroll to fulfill any financial liability of the Publicis Groupe Latin America with the vendors of products and/or services acquired.

Responsibilities

• Invoice and Journal Entry Processing: Ensure timely and accurate processing of all invoices automatically uploaded via the vendor website or Advertmind system. Also process all vendor-related journal entries that are automatically uploaded in the system with accuracy and adherence to deadlines.

• Vendor and Payroll Payments: Accurately process vendor and payroll payments that are automatically uploaded into the Advertmind system in a timely manner.

• Compliance and Procedure Adherence: Follow all policies and requirements related to agency processing exceptions, official escalation protocols, approval and authorization reviews, report generation, service level agreements (SLAs), and quality and volume standards.

• Reporting and Data Support: Provide support in generating reports from various systems as requested by management or internal stakeholders.

• Invoice and Reimbursement Processing: Accurately and promptly process all invoices related to employee reimbursements.

• Reconciliations and Documentation Follow-up: Conduct reconciliations, reviews, and follow-ups with agencies, vendors, and internal departments to gather the necessary supporting documents for proper accounts payable registration.

• Process Improvement and Automation Support: Assist in system migrations and automation initiatives within the AP function.

Qualifications

• Technical degree in Accounting, Finance or university studies related to Accounting or Finance.

• 1 year of experience in AP or Accounting process.

• Intermediate English (B1), oral and written skills.

• Billing or Treasury experience is a plus.