Award Management Team Senior… at Prosper Global · Edinburgh

Risk Level: ☐ Level 3☐Level 2☑Level 1

• (Level 3: Frequent contact with participants, direct contact with children, access to sensitive data, and/or high level of accountability.
• Level 2: Some contact with participants; unplanned non-direct contact with children.
• Level 1: Likely to have no contact with participants or sensitive data)

About Prosper Global

Barely enough is not enough for anyone. Prosper Global is a humanitarian organization working alongside communities facing conflict, climate change, and economic hardship to meet urgent needs and create the conditions for lasting progress. Today's challenges demand new solutions, so we pair local knowledge with global resources to help communities build what's needed, test what's possible, and scale what's proven so that people everywhere can pursue a full life on their own terms. In 2026, we changed our name from Mercy Corps to Prosper Global, to reflect our belief that when every community can prosper, all of humanity moves forward.

The Awards Management Team

The Awards Management Team (AMT) works in lockstep with Prosper Global’ country teams to ensure they have the resources, tools, and information they need to succeed in the implementation of high-quality programs across three areas by:

• Stewarding award management from kick-off to close out, supporting adherence to donor requirements, aligning donor contractual deliverables with internal program quality and compliance standards to deliver program impact, resolving compliance issues, and promoting knowledge management;
• Contributing to strategic new business development by identifying new funding opportunities, supporting high-quality program design, and leading submission efforts aligned with donor requirements; and
• Serving as liaison between Prosper Global' program teams and their most critical relationships with internal and external stakeholders

Prosper Global works across 14 countries in sub-Saharan Africa, leading a large and diverse portfolio of programming with a focus on fragile and conflict-affected countries and regions. Across the region, Prosper Global works to address the interrelated and compounding factors that drive vulnerability, including conflict and climate shocks, responding to humanitarian needs while strengthening the systems that contribute to stability, economic growth, inclusive governance and sustainable service delivery. Key areas of focus include resilience, economic opportunity, market systems development, climate adaptation, water security, food security, governance, peacebuilding, youth employment and humanitarian response. The region also presents growing opportunities for private-sector engagement, blended finance, and innovative partnership models, enabling Prosper Global to bridge relief and long-term development needs through climate-smart, evidence-driven and market-oriented programming.

The Position

The Awards Management Team Senior Assistant provides advanced administrative, logistical, and knowledge management support to the Awards Management Team, including Awards Management Team Lead, AMT Manager and AMT Programme Officers. The Senior Assistant plays a key role in maintaining organized workflows, managing programmatic information and data, directing information flows, and liaising with other Global and Regional departments.

Essential Responsibilities

Awards Management Support:

• Maintain organized workflow of program/department activities through tracking and record-keeping: track donor requirements, reporting deadlines, and reminders.
• Upon request, assist AMOs with reviewing, editing, assembling, formatting, and ensuring timely submission of donor reports and other deliverables.
• Participate in and maintain records/notes of check-in calls with teams.
• As needed, prepare and communicate new award initiation summaries and support close-out processes.
• Support donor portal reporting and content uploading.

Proposal Support:

• Track and identify upcoming proposal opportunities, searching databases for new opportunities and summarizing them for country and regional teams
• Upon request, provide administrative support for proposal development, such as drafting standard annexes (e.g., Past Performance Reports, capacity statements), copy-editing, formatting, obtaining signatures, and final compilation/submission.

Administrative Support:

• Provide advanced project and team planning support, including assisting with Awards Management Team meeting administration (agendas, notes).
• Support finalizing agreements by coordinating signatures.

All other duties as assigned by supervisor.

Supervisory Responsibility

None

• Reports Directly To: Awards Management Team Manager, Africa
• Works Directly With: Regional Program teams, Country Directors and in-country Programs and Awards/Grants Management teams, Donor Compliance, International Finance, Institutional Donor Engagement, Philanthropic Growth & Engagement

Accountability to Participants and Stakeholders

Prosper Global team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualification & Transferable Skills

• Excellent written and verbal communication skills, with the ability to synthesize complex information clearly and concisely for various audiences.
• Must be a detail-oriented, multi-tasker who is able to communicate clearly and work under pressure.
• Must demonstrate patience and flexibility and take initiative to solve problems.
• Proven ability to build and maintain strong, collaborative working relationships with diverse internal teams and external stakeholders across different cultures and time zones.
• Strong organizational skills with the ability to manage multiple priorities, track deadlines, and ensure timely completion of tasks for self and direct reports.
• A robust sense of humor is greatly appreciated.
• A demonstrable passion for, and a clear empathy with, the organization's aims and values.

Required Education and Experience

• Bachelor’s degree in International Development or related field, OR equivalent combination of education and 3+ years of administrative support experience.
• Demonstrated experience providing high-quality administrative, coordination, or program support to large and diverse teams, preferably at a distance.
• Proficiency with MS Office software (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
• Prior NGO or international development experience preferred.
• Fluency in written and spoken English required. Proficiency in French is preferred and considered advantageous.

Living Conditions / Environmental Conditions

This position may require up to 10% travel to support country programs, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited. Prosper Global Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/short term assignment to a field posting. Staff are expected to conduct themselves in a professional manner and respect local laws, customs and Prosper Global's policies, procedures, and values at all times and in all in-country venues.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Team Engagement and Effectiveness

Achieving our mission starts with how we build our team and collaborate. By bringing together individuals with a variety of experiences, backgrounds, and perspectives, we strengthen our ability to solve complex challenges and drive innovation. We foster a culture of trust and respect, where every team member is valued for their contributions, empowered to reach their full potential, and motivated to do their best work.

We recognize that building a strong and effective team is an ongoing process, and we remain committed to learning, improving, and growing together.

Equal Employment Opportunity

Prosper Global is an equal opportunity employer committed to providing equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, sex, sexual orientation, religion or belief, national origin, age, disability, marital status, veteran status, or any other characteristics protected under applicable law.

Safeguarding and Ethics

Prosper Global is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Prosper Global Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Prosper Global Integrity Hotline ([email protected]).