Construction Project Coordinator at Precision… · Novato

Important – On-Site Position: This position is based in Novato, California, and requires regular, on-site attendance. This is not a remote or hybrid opportunity. Applicants must be able to work on-site in Novato by the agreed-upon start date. Candidates located outside the area should apply only if they are willing and able to relocate.

About Precision General Commercial Contractor

Precision General Commercial Contractor is a commercial construction company committed to delivering quality projects, building lasting client relationships, and creating a positive impact in the communities we serve. As a Certified B Corporation and ESOP company, we combine construction excellence with a culture of employee ownership, accountability, and responsible business practices.

Our team values collaboration, integrity, craftsmanship, and long-term partnerships with our clients and industry professionals.

Why Join Precision General Commercial Contractor?

At Precision General Commercial Contractor, we believe in building strong relationships, delivering quality work, and creating opportunities for our employees to grow and succeed.

As a Certified B Corporation and ESOP company, we are committed to responsible business practices and an employee-ownership culture where your contributions matter.

Benefits include:

• Employee Stock Ownership Plan (ESOP)

• 401(k) with company match

• Paid vacation/time off

• Career growth and professional development opportunities

• Collaborative, purpose-driven work environment

• Opportunity to directly contribute to company growth and success

Join a team where your work has an impact-and you have a stake in the success you help create.

POSITION OVERVIEW

The Project Coordinator supports the successful delivery of assigned commercial construction projects by coordinating project accounting, financial documentation, contract administration, compliance records, and communication among Project Managers, Accounting, subcontractors, lenders, owners, and other project stakeholders.

Reporting to the Senior Project Manager/Controller, this role is responsible for maintaining accurate and complete project records; preparing and coordinating lender draw packages; reviewing invoices, change orders, material costs, insurance documentation, lien releases, and prevailing-wage certified payroll records; and keeping project deliverables organized and on schedule.

The successful candidate brings hands-on accounting experience, strong analytical and organizational skills, and the ability to manage multiple projects and deadlines with accuracy. The role requires sound judgment to identify discrepancies, evaluate documentation, resolve routine issues, prioritize competing demands, and escalate material financial, contractual, or compliance concerns to the appropriate leader.

Project Accounting, BillingCost Coordination

• Prepare, compile, and coordinate complete lender draw packages, including AIA G702/G703 forms, subcontractor and supplier invoices, change orders, lien releases, and supporting documentation.

• Maintain the project draw calendar and coordinate draw meetings with lenders, owners, and owner representatives. Establish the draw schedule at project start and target submission of complete draw packages at least five (5) days before the applicable draw meeting, as required.

• Review and analyze invoices entered in the Spectrum accounting system before each draw; identify missing support, apparent discrepancies, and items requiring correction or approval.

• Monitor draw amounts, change orders, material purchases, and related project costs for accuracy and consistency with project records. Coordinate corrections and questions with the Project Manager and Accounting team.

Contract Administration, NoticesProject Records

• Create and maintain an organized project binder or approved electronic file containing the prime contract, Notice to Proceed, subcontracts and amendments, change orders, PGCC reallocations, Notices of Completion, and other required project records.

• Coordinate pre-lien notices and related documentation for assigned projects in accordance with company procedures and applicable project requirements.

• Coordinate preparation and filing of Notices of Completion with the Project Manager and appropriate parties, track deadlines and confirm documentation is retained in the project file.

• Maintain reliable document controls and follow up on incomplete, inconsistent, or overdue project paperwork to support timely billing, payment, and closeout.

Subcontractor InsuranceCompliance Documentation

• Review subcontractor insurance information in the company's designated system and compare coverage documentation with PGCC requirements; flag missing, expired, or potentially noncompliant records for resolution before work or payment proceeds, as applicable.

• Coordinate with subcontractors and internal project personnel to obtain required insurance certificates, endorsements, invoices, lien releases, and other supporting records.

• Support prevailing-wage documentation processes by communicating requirements to subcontractors, obtaining certified payroll records with draw submissions, reviewing reported classifications, rates, dates, and descriptions for completeness and apparent consistency, and researching applicable rates when assigned.

• Escalate potential prevailing wage, payroll, insurance, liens, billing, or contract-documentation issues to the Project Manager and/or accounting team. This role supports compliance processes and does not replace formal legal or payroll review where required.

Project Coordination, CommunicationQuality

• Serve as a consistent coordination point for assigned project documentation and draw-related communication among Project Managers, Accounting, lenders, owners, owner representatives, subcontractors, and vendors.

• Prioritize deliverables across multiple assigned projects, track key due dates, communicate status and risks, and follow through to resolve outstanding items.

• Use company-approved accounting, scheduling, document-management, and Microsoft Office tools to maintain accurate records and produce timely, professional work products.

• Exercise sound judgment within delegated authority, recommend practical next steps when issues arise, and refer to significant decisions or exceptions to the Senior Project Manager or other authorized leader.

• Perform other related duties as assigned and support company policies, procedures, quality standards, sustainability practices, and social responsibility commitments.

QUALIFICATIONS

Required

• At least three (3) years of hands-on accounting experience is required. Relevant experience may include project accounting, accounts payable/receivable, invoicing, billing, cost tracking, reconciliations, or financial documentation.

• High school diploma or equivalent required. Associate or bachelor's degree in accounting, Finance, Business, Construction Management, or a related field is preferred.

• Strong proficiency in Microsoft Office, particularly Excel, and the ability to learn and use accounting, scheduling, and project-documentation systems.

• Demonstrated ability to review financial and contractual documents carefully, identify inconsistencies, organize supporting records, and maintain data accuracy.

• Strong written and verbal communication, follow-through, problem-solving, organization, and time-management skills.

• Ability to manage multiple projects and deadlines, prioritize competing demands, and work effectively with internal teams and external stakeholders.

Preferred

• Experience in commercial construction, general contracting, real estate development, or construction accounting.

• Experience using Trimble Spectrum software to review project financial records, job costs, vendor invoices, billing, and related accounting documentation.

• Experience using Trimble Pay, the subcontractor payment and compliance portal, to review or track subcontractor payment applications, lien waivers, compliance documentation, and approval status.

• Experience preparing lender draw packages and AIA G702/G703 applications for payment.

• Familiarity with subcontract agreements, change orders, lien releases, pre-lien notices, Notices of Completion, subcontractor insurance requirements, and job-cost documentation.

• Experience reviewing prevailing-wage certified payroll documentation and researching applicable classifications or wage rates.

EQUAL EMPLOYMENT OPPORTUNITY

Precision General Commercial Contractor is an Equal Employment Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, national origin, ancestry, age, disability, medical condition, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Precision General Commercial Contractor provides reasonable accommodations to qualified individuals with disabilities and to applicants and employees who require accommodation due to a sincerely held religious belief, practice, or observance, consistent with applicable law. Applicants and employees may request an accommodation as appropriate.

This job description is intended to describe the general nature and level of work performed in this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions associated with the position. Job duties, responsibilities, and requirements may be modified as business needs change.

Employment with Precision General Commercial Contractor is subject to applicable company policies and procedures. Nothing in this job description creates or constitutes a contract of employment or guarantees employment for any specific period.