Program Coordinator II (National Center… at Prairie View… · Prairie…

Job Title Program Coordinator II (National Center for Infrastructure Transformation - NCIT)

Agency Prairie View A&M University

Department Department of Civil Engineering

Proposed Minimum Salary Commensurate

Job Location Prairie View, Texas

Job Type Staff

Job Description **Important Immigration information:***A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.*In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. _______________________________________________________________________________

The Program Coordinator II, under general supervision, works collaboratively with leadership to plan, develop and implement programs for the newly awarded National Center for Infrastructure Transformation (NCIT). This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Responsibilities:

• Provides support and coordination of a variety of business activities requiring independent judgment, including generating and reviewing business documents, technical reports and assisting in monitoring accounts and budget data as directed by the Center Director. Work with staff from units internal and external to the Center to develop and implement project management tools for the Center and integrate these tools with other PVAMU systems. Aid in the proposal development process by brainstorming, developing, and providing innovative ideas to potential sponsors and partners; meeting with potential research sponsors; building potential teaming relationships with other partners; authoring effective research proposals; and proactively developing and presenting research needs statements to potential sponsors.
• Interact with sponsors and potential clients, including preparation and delivery of presentations to existing and potential sponsors, as well as in academic and conference settings. Assist with updating and maintain the Center’s Standard Operating Procedures (SOP) document. Serves as Center Liaison with the Office of Sponsored Programs, Accounts Payable, Procurement, Treasury Services, Compliance Office, and Human Resources. Assist the Budget Specialist with reviewing and auditing the reconciliations of monthly expenditures. Utilizing project management principles and strategies to assist with project tracking and reporting. Develops and maintains document management systems. Use these document management systems to maintain all proposal and project files for use by the Director.
• Submit reports according to the University Transportation Center (UTC) reporting requirements and deadlines. Take the lead on preparing all Center reports. Works with the Director to draft, finalize, and submit Semi-Annual Progress Report as well as the annual Performance Indicators Report. Gathering information from competitive project researchers and consortium partner Associate Directors for use in the reports. Coordinates and prepares ad hoc reports requested by USDOT.
• Records and tracks Center performance measures. Update relevant Transportation Research Board and DOT databases with project products at the beginning and at the completion of each project. Monitor submission of competitive project progress reports. Follow up with partners to resolve any performance issues. Maintain project summaries on website for all consortium proposal projects. Provides project management support to all consortium principal investigators (PIs) using schedule, financial and work product tracking, and management tools. Coordinate with all consortium partner PIs on project proposal preparation, project management and administration, budgets, payroll, deliverables, and reporting. Receive, review, and process project proposal & budget submissions. Coordinate with PIs to revise proposals and budgets as needed. Review project research reports from PIs. Maintain a checklist of reporting requirements for each PI and notify PIs of deadlines and resources for completing reports. Track and report overdue deliverables.
• Assist the Communications Manager with the design/maintenance of the Center website, creation of brochures, posters, press releases and other documents to advertise the Center and its activities. Assist in development of outreach and technology transfer materials to disseminate research results. This includes any or all web site tasks (e.g., assisting the Communications Manager with revising current web pages, writing content, reorganizing page structures) as needed.
• Work with the Budget Specialist II to utilize Canopy and Excel spreadsheet records to assess the status of budgets under the purview of the Center Director. Work with the Budget Specialist II to create spreadsheets and charts to report this information to the Director, sponsors and others as requested.
• Participate in staff development training workshops and courses to improve skills. Performs other duties as assigned.
• This position may occasionally require working outside of regular business hours, including evenings or weekends, to meet project deadlines, support time-sensitive initiatives, or respond to urgent matters. Flexibility and adaptability are essential

Required Education & Experience:

• Bachelor’s degree.
• Four years of related experience.

Required Knowledge, Skills & Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Verbal and written communication skills.

Preferred Qualifications:

• Master’s degree in a scientific, business administration or closely related field.
• Four or more years of related work experience, professional, non-clerical in general office.
• Experience managing sponsored research projects.
• Job experience demonstrating attention to detail.
• Job experience with financial and purchasing systems (such as Maestro, Canopy, FAMIS, Concur, Aggie Buy).
• Familiarity with Institutional Review Board (IRB) and compliance procedures.

Job Posting Close Date:

• Until Filled Required Attachments: Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter **Application Submission Guidelines:**All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.