Office Manager at Prairie Farms Dairy in O'Fallon, IL

Office Manager

Full Time · Location: O'Fallon, IL, US

Position Overview

The Finance Office Manager shall be responsible, but not limited to, the following: Overseeing daily accounting operations, including accounts payable/receivable, payroll, and monthly closing—while managing office administrative functions. (S)he will ensure compliance with financial policies, prepare financial reports, reconcile accounts, and supervise staff, acting as a liaison between the finance team and the company leadership.

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Key Responsibilities

· Financial Operations: Manage day-to-day accounting functions: accounts payable (A/P), accounts receivable (A/R), payroll, and bank reconciliations.

· Month-End/Year-End Close: Perform monthly closing procedures, journal entries, and balance sheet reconciliations to ensure accuracy.

· Reporting & Analysis: Prepare financial statements, budget reports, and analysis to support company leadership.

· Office Administration: Oversee office operations, which may include vendor management, IT coordination, supplies, and facility management.

· Compliance & Internal Controls: Develop, implement, and maintain internal accounting policies and procedures to ensure compliance with standards.

· Supervision: Hire, train, and supervise finance staff, assign tasks and review work performance.

· Audit Support: Act as the primary contact for auditors, assisting with annual financial audits.

· General Ledger: Managing the master data and recording all financial transactions

· Cash and Bank Management: Monitoring cash flow, processing electronic payments, and managing bank accounts (bank statement integration).

· System Configuration: Implementing and maintaining SAP FI/CO modules, ensuring integration with other SAP modules like SD (Sales and Distribution) and MM (Materials Management)

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Required Qualifications

· High school diploma, or equivalent.

· Previous office experience.

· Previous leadership experience.

Preferred Qualifications

· College degree

· Previous dairy plant experience.

· Bachelor of Science-Microbiology/Biology/Chemistry

Required Skills/Abilities:

· Basic computer skills with experience using Microsoft Word and Excel.

· Proficiency with a ten-key calculator.

· Previous experience with data entry.

· Ability to work well with numbers.

· Ability to have good phone etiquette.

Required Soft Skills:

· Ability to work without direct supervision.

· Excellent leadership and interpersonal skills.

· Coachable and willing to learn.

· Ability to communicate effectively both verbally and in writing.

· Strong organizational skills.

· Ability to plan and execute operational activities.

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Competency

· Ability to work without direct supervision.

· Excellent verbal communication skills.

· Excellent leadership, interpersonal, and conflict resolution skills.

· Coachable and willing to learn.

· Ability to communicate effectively both verbally and in writing.

---Working Conditions

· He or she will also be required to travel outside moving from building to building in whatever the conditions are from time to time.

· He or she will be required to sit and stand for long periods of time.

· He or she will be required to stoop, bend, and reach above the head and below the knees to file and retrieve data.

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About Prairie Farms – “Farmer Owned. Locally Produced. Since 1938.”

We are a farmer-owned cooperative. This means we are owned and operated by over 800+ farm families who are critical members of society. They have selflessly taken on the tremendous task of producing nutritious, high-quality milk for a growing population, which requires being on the job 24/7, 365 days a year.

We have represented American agriculture since our founding in 1938. Many of our dairy farms are operated by several generations of family members with roots dating back to the 1800s. On average, each farm milks around 120 cows and everyone pitches in to keep them happy and healthy - which means around-the-clock care!

Our Mission:

· To produce dairy products of the highest quality

· To conduct our business with professional integrity

· To exceed expectations of our customers and consumers

· To support our communities in a positive, sustainable manner

· To deliver exceptional patronage to our network of farm families

· To simply “do right” for our farm families, employees, and communities

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EEO Statement

Prairie Farms Dairy, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.