AVP, Human Resources Officer at Poppy Bank in Santa Rosa, CA

The AVP, Human Resources Officer works closely with the SVP of Human Resources and the VP, Human Resources Manager, on the day-to-day operations of the Human Resources Department. The AVP, Human Resources Officer maintains confidentiality and promotes positive employee morale. Demonstrates flexible, efficient time management and ability to prioritize workload to ensure work is completed by deadlines. Performs project work as assigned by the SVP of Human Resources. This position requires that the individual work in office, independently, and with minimal supervision.

Ensures compliance within all Bank policies and procedures, as well as all applicable state and federal banking regulations.

Essential Duties and Responsibilities:

• Assists with all internal and external HR related matters
• Manage the hiring process and prepare, review, and update job descriptions periodically
• Manage recruitment efforts with vendors and hiring managers and develop recruitment strategies
• Oversee the onboarding process for new hires including new-employee orientations, benefits enrollment and ensuring a positive experience for new hires
• Administers various human resources policies and procedures for all company personnel
• Coaches and mentor’s management on employee relation issues
• Builds and maintains relationships with vendors such as recruiting firms and background check agencies
• Assists with HR projects and initiatives
• Manages all employee Leaves of Absences including FMLA, CFRA, PDL and ADA in compliance with all applicable state and federal laws
• Address general employee concerns escalate when necessary
• Counsel employees on HR policies and procedures
• Collaborates with SVP of HR and VP Manager in hiring and terminations
• Recognizes and brings attention to any business and personnel risk
• Partner in payroll processing
• Manage employee benefit enrollment and administration
• Participates in developing organizational guidelines and procedures
• Recommend strategies to motivate employees
• Manage and maintain accurate and secure employee records and prepare reports
• Conduct candidate screening as needed
• Assists investigations into employee complaints and resolutions
• Assists with maintaining affirmative action program; files EEO-1 annually; maintains other records; reports and logs to EEO regulations
• Stays up to date on HR best practices and trends
• Prepare reports and presentations for HR Management
• Assists with maintaining department records in HR systems and paper files where necessary
• Participates in administrative staff meetings and attends other meetings, such as seminars
• Ensures compliance with all federal, state and local employment laws
• Minimum of 10 hours CRA volunteer hours per year. Volunteer hours are typically scheduled within business hours. This is compensable time and mileage is reimbursed
• Other duties as assigned

Supervisory Responsibility: None

Qualifications:

• Minimum 5 years’ experience in a Human Resources with specialized knowledge in the areas of recruitment, benefits administration, leaves of absence, payroll, and HR systems (Paylocity)
• HRCI or SHRM certification desired
• BA degree in human resources, business, psychology or related fields or combination of equivalent education/experience
• The ability to analyze information, solve problems, and make sound judgements, often involving observation, analysis, and drawing conclusions
• Outstanding organizational skills are needed to manage multiple tasks and projects
• Comprehensive understanding of local, state and federal employment laws, and best practices
• Exceptional interpersonal communication and relationship-building skills
• Excellent verbal and written communications skills
• Works comfortably under pressure and meets tight deadlines
• Excellent conflict management skills
• Meticulous attention to detail
• Ability to multi-task in a fast-paced environment
• Proficiency using MS Office, MS Word, Excel and email and calendar systems

Physical/Mental Demands & Environment:

The incumbent in the course of performing this position spends time writing, typing, speaking, listening, lifting (up to 10 pounds), carrying, seeing (such as close, color and peripheral vision, depth perception and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling and reaching. The incumbent for this position will require ability to operate basic business equipment as found in a professional office setting. The incumbent in this position must be able to accommodate to reading documents or instruments, detailed work, problem solving, client contact, reasoning, math, language, presentations, verbal and written communication, analytical reasoning, stress, multiple concurrent tasks, and constant interruptions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

The incumbent is in a non-confined office-type setting in which he or she is free to move about at will. The work environment is typically quiet to a moderate noise level.

Management reserves the right to change this position description at any time according to business needs

See qualifications above.

Poppy Bank provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

For San Francisco Postings, review Fair Chance Ordinance.

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