Administrative Assistant at PlugPV in Troy, NY

Company Overview

PlugPV is a turnkey residential and commercial solar energy provider. We are a small, high impact team dedicated to the deployment of solar electric systems for homeowners and small businesses throughout the US. The Company is the result of years of experience in the national solar space, with renewed focus on regional operating efficiencies at the local community level. PlugPV is fun! We are excited to work together with one another, with industry stakeholders, and with customers to educate, promote, design, sell, install, and service residential and commercial solar. We are data driven, action oriented, creative thinkers looking to accomplish our goal!

The Role

This is an Administrative Operations position responsible for providing support to the administrative and operational teams in our local branch. This individual will report to the Vice President of Administrative Operations and will assist in managing day to day office tasks including, but not limited to data entry, scanning, filing, scheduling, maintaining schedules, ordering supplies, directing incoming calls, coordinating inbound appointments and meetings, and assisting staff with light project related work.

Responsibilities:

• Serve as the first point of contact for inbound visitors at the reception station.
• Assist in ordering office supplies and ensuring resources are distributed to their final destinations in the building
• Help with data entry, scanning, filing, and light project related tasks as requested
• Assist in answering and routing inbound call traffic to the appropriate teams
• Assist in organizing team events, engagement activities, company culture initiatives, parties, and celebrations.
• Maintain company swag inventory, related tracking systems, and shipping.
• Support special projects and manage internal message boards.
• Additional Duties as needed

Qualifications:

• Education: High School diploma or equivalent
• Experience : 1 year prior administrative experience required; any prior experience supporting a tech enabled construction team preferred
• Certificates, Licenses, and Registrations: Must possess a valid state Driver's License

Professional Skills:

• Able to read and write reports, business correspondence, and procedure manuals.
• Effectively present information and respond to questions from management.
• Strong problem solving ability.
• Ability to interpret instructions furnished in a variety of formats.
• Demonstrate knowledge of Spreadsheet software and Word Processing software, and ability to learn Company technology software and programs.
• Apply all relevant policies in a consistent, timely, and objective manner.
• Capable of working with colleagues from other departments proactively and constructively.
• Capable of following established procedures, practices and comply with local, state and federal regulations.
• Possess a natural sense of urgency in day to day tasks

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Regularly required to talk or hear.
• Frequently required to stand; walk; sit.
• Occasionally required to stoop, kneel, crouch, or crawl.

Benefits:

• Medical, Dental, and Vision insurance
• 401(k) matching
• Employee Assistance Program
• Company Provided Life insurance
• Holidays and Paid Time Off
• Voluntary: Life, Short-Term, Long-Term, Critical Illness, Hospital Indemnity, and Accident.

Pay: $26.00 - $30.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Administrative: 1 year (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person